Executive & Personal Assistant

ALTA Canada; Montreal (administrative region); On-site; CAD 52,000 - 78,000; Full time

Job summary

ALTA Canada, based in Montreal, QC, seeks an Executive & Personal Assistant to provide全面 support to the Principal in a full-time, on-site role. You will manage calendars, arrange travel, prepare documents and presentations, maintain records, and coordinate personal and professional appointments with discretion and efficiency.

The role requires strong organizational and communication skills, the ability to juggle multiple priorities, and a high level of integrity.

Qualifications

• Experience as executive assistant or personal assistant.
• Calendar management, meeting coordination, and document prep.
• Experience with travel coordination and calendar scheduling.
• Strong communication and confidentiality.
• Experience supporting executives in real estate/investment services preferred.

Responsibilities

• Manage Principal's calendar and schedule meetings.
• Organize travel arrangements and coordinate appointments.
• Prepare documents and presentations.
• Maintain files and records; support follow-up on initiatives and deadlines.
• Liaise with internal and external stakeholders.

Skills

Diary management

Calendar management

Meeting coordination

Travel arrangements

Documentation & presentations

Communication skills

Discretion & confidentiality

Organizational skills

Interpersonal skills

Tools

Microsoft Office

Documentation tools

Calendar tools

Job description

ALTA Canada is a real estate investment and development firm specializing in residential and commercial projects. The company focuses on creating value through strategic acquisitions and development.

Role Description

The Executive & Personal Assistant is a full-time, on-site role based in Montreal, QC, providing comprehensive support to the Principal. Day-to-day responsibilities include managing calendars, scheduling meetings, organizing travel arrangements, and coordinating personal and professional appointments. The role involves handling correspondence, preparing documents and presentations, maintaining files and records, and supporting follow-up on key initiatives and deadlines. The Assistant will liaise with internal and external parties, help coordinate meetings, and ensure that the executive’s time and priorities are managed efficiently. This position requires a high degree of discretion, organization, and adaptability in a fast-paced environment.

Qualifications

• Strong personal assistance skills, including managing personal appointments, travel, and day-to-day tasks with discretion and reliability.
• Proficiency in executive administrative assistance, including calendar management, meeting coordination, and preparation of documents and presentations.
• Excellent communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders.
• Experience with diary management and scheduling tools, ensuring accurate, timely organization of meetings, deadlines, and events.
• Solid clerical skills, including document preparation, filing, data entry, and basic office administration.
• Strong organizational and time management abilities, with attention to detail and capacity to handle multiple priorities.
• High level of integrity and confidentiality when dealing with sensitive information.
• Proficiency with standard office software (e.g., Microsoft Office or equivalent) and comfort learning new tools.
• Previous experience supporting executives or senior leaders, ideally in real estate, investment, or professional services.