Executive Assistant

Europro; Toronto; On-site; CAD 65,000 - 90,000; Full time

Job summary

Europro, an Ontario-based real estate investment and asset management company, is hiring an Executive Assistant to support the Executive Team. The role focuses on calendar management, travel coordination, meeting preparation, and high-level administrative support in a fast-paced environment.

The successful candidate will have 3+ years of admin experience, strong MS Office skills, and a professional, confidential approach.

Qualifications

• 3+ years of administrative support experience, preferably supporting senior managers or executives.
• Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent attention to detail and time-management abilities.
• Excellent verbal and written communication with a professional demeanor.
• High level of integrity and confidentiality handling executive information.
• Flexible, proactive, can-do mindset and team-oriented.
• Bachelor’s degree in business administration, communications or related field preferred.
• Professionalism, discretion and integrity in President’s office management.

Responsibilities

• Coordinate, maintain, and streamline calendars for Owners and VP, scheduling meetings and calls.
• Book flights, accommodations, rental cars, and prepare expense reports.
• Prepare meeting materials, agendas, and note-taking during key meetings.
• Screen calls and emails; act as point of contact for staff and visitors.
• Draft, format, and edit letters, memos, spreadsheets, and PowerPoint presentations.
• Maintain executive files and digital records; assist with mail and events.
• Handle ad hoc projects and general office tasks as needed.

Job description

Founded in 2003 by seasoned real estate executives, Europro is a fully integrated real estate investment and asset management company supported by in-house property management, leasing, finance, construction and development teams. We identify investment opportunities, complete detailed due diligence, acquire and actively manage commercial real estate across Canada.

Today, Europro manages a portfolio of 27 properties representing more than 6.5 million square feet and over $1 billion in assets, including office towers, retail centres and industrial properties. Our entrepreneurial culture allows team members to work directly with senior leadership while taking ownership of meaningful projects that create value for our investors.

Job Overview:

Europro is seeking an organized, reliable, and proactive Executive Assistant to support our Executive Team, which may include up to three executives. In this role, you will play a key part in keeping our leadership team organized and running smoothly on a day-to-day basis. You will handle essential administrative duties, complex calendar management, travel coordination, and meeting preparation. If you thrive in a fast-paced environment, love staying organized, and enjoy providing top-notch support behind the scenes, we would love to hear from you.

Tasks & Responsibilities:

• Coordinate, maintain, and streamline calendars for the Owners and VP, scheduling internal meetings, client appointments, and conference calls.
• Book flights, accommodations, rental cars, and ground transportation; prepare expense reports and receipts for submission.
• Assist in preparing meeting materials, agendas, and printouts; attend key meetings to take clear, actionable notes when requested.
• Serve as a friendly, professional point of contact for internal staff and external visitors, screening incoming calls and emails as directed.
• Help draft, format, and edit basic letters, memos, spreadsheets, and PowerPoint presentations.
• Keep executive files, documents, and digital records organized; assist with general office tasks, mail distribution, and special team events as needed.
• Ad hoc projects as required.

Skills & Experience Required:

• 3+ years of administrative support experience, ideally assisting senior managers, executives, or small leadership teams.
• Strong knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and general tech-savviness.
• Exceptional attention to detail, time-management abilities, and the capacity to prioritize multiple requests smoothly.
• Excellent verbal and written communication skills with a professional demeanor.
• High degree of integrity and confidentiality when handling sensitive executive communications and business information.
• A flexible, positive, "can-do" mindset and a willingness to help out wherever needed.
• Bachelor’s degree in business administration, Communications, or a related field is preferred.
• A high degree of professionalism, discretion, and a commitment to maintaining the integrity of the President’s office.

This is a full-time position based in Toronto, Ontario. Europro offers competitive compensation packages and benefits.

We thank all applicants for their interest in this position and our organization; however, only applicants selected for an interview will be contacted.