Adjoint de direction

Quantum Management Services Ltd.; Montreal; On-site; CAD 67,500 - 82,500; Full time

Benefits offered by this job

On-site parking

Paid vacation and sick days

Job summary

A family office in Montreal is seeking a highly experienced Personal Executive Assistant to support two business owners. The ideal candidate will have at least 5 years of experience, strong skills in Microsoft Office, and a solid bookkeeping background. This full-time, in-office position rewards discretion and precision in financial management. Apply today with your CV to start a new challenge.

Qualifications

• Minimum 5 years of Executive Assistant experience.
• Strong skills in Microsoft Office Suite with emphasis on Excel.
• Solid bookkeeping background including expense accounts and reconciliations.

Responsibilities

• Ensure on-time bill payments and disbursements.
• Manage and process expense accounts and reconcile statements.
• Handle online banking activities like deposits and wire transfers.

Skills

Microsoft Office Suite (especially Excel)

Bookkeeping

Discretion

Organizational skills

Job description

Position: Personal Executive Assistant

Location: Downtown Montreal – Onsite, 5 days per week

Salary: Up to $75K (based on experience)

We’re looking for a highly experienced Executive Assistant who thrives in a fast-paced, hands-on environment and enjoys working closely with business owners in a small, family office setting.

As the Personal Executive Assistant, you’ll be the trusted right hand to two business owners, supporting them with both personal and professional matters. This role is ideal for a seasoned, “old school” professional who values discretion, confidentiality, and precision in managing financial and administrative details. You’ll also collaborate with the corporate controller where personal and business needs overlap, managing a mix of financial record-keeping, expense management, and administrative support.

Responsibilities

• Ensure on-time bill payments and disbursements for both owners and the company
• Manage and process expense accounts, reconcile statements, and resolve discrepancies
• Handle online banking activities: bill payments, deposits, wire transfers, monitoring balances
• Reconcile personal and corporate credit cards
• Maintain organized financial and administrative records, filing systems, and correspondence
• Provide support with bookkeeping tasks, research, and errands as needed
• Assist with miscellaneous administrative and personal tasks

Requirements

• Minimum 5 years of Executive Assistant experience
• Strong Microsoft Office Suite skills (especially Excel)
• Solid bookkeeping background (expense accounts, reconciliations, etc.)
• High level of discretion, professionalism, and ability to juggle multiple priorities

Working Conditions & Benefits

• Permanent, full-time position – 5 days in-office (Downtown Montreal)
• On-site parking provided
• Paid vacation and sick days

Ready to take on a new challenge this fall? Apply today by sending your CV to Julie Maltby at [e-mail].