Executive Office & Reception Operations Coordinator

Harlo Entertainment; Toronto; On-site; CAD 52,000 - 68,000; Full time

Benefits offered by this job

Benefits package

Professional development

Portfolio perks

Job summary

Harlo Entertainment is seeking an organized Office Administrator / Executive Operations & Receptionist to be the welcoming face of the company in Toronto. You will provide day-to-day administrative and operational support to the leadership team and broader organization.

Ideal candidates are highly organized, service-oriented, and able to prioritize competing tasks while anticipating needs. The role combines reception, office administration, and executive coordination to support strategic

Qualifications

• 2–5 years in office administration, executive assistance, reception, operations coordination, or a similar role.
• Experience supporting senior leadership is an asset.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• High level of professionalism and discretion.
• Proficiency with Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
• Comfortable learning new technology and software systems.

Responsibilities

• Serve as the first point of contact for employees, guests, vendors, and visitors.
• Manage the reception area and maintain a professional, welcoming environment.
• Answer, screen, and direct calls and inquiries.
• Handle mail, courier deliveries, and packages.
• Coordinate office supplies and general needs.
• Liaise with building management, vendors, and service providers.
• Coordinate access, parking, deliveries, and visitor arrangements.
• Maintain calendars, meeting rooms, and office organization.
• Identify opportunities to improve office processes.

Skills

Office administration

Executive support

Reception duties

Operations coordination

Microsoft Excel

Time management

Communication skills

Microsoft Outlook

Tools

Outlook

Word

Excel

PowerPoint

Job description

Harlo Entertainment is seeking an organized Office Administrator / Executive Operations & Receptionist to be the welcoming face of the company in Toronto. You will provide day-to-day administrative and operational support to the leadership team and broader organization.

Ideal candidates are highly organized, service-oriented, and able to prioritize competing tasks while anticipating needs. The role combines reception, office administration, and executive coordination to support strategic