Executive Assistant & Office Manager — Toronto

WELL Health Technologies Corp. (TSX: WELL); Toronto; On-site; CAD 90,000 - 100,000; Full time

Job summary

WELL Health Technologies Corp. in Toronto is seeking an Executive Assistant & Office Manager to support the COO and lead the day-to-day operations of the downtown office.

The role combines high-level executive assistance with hands-on office management, ensuring a professional, welcoming, and efficient workplace for the team and visitors. You will coordinate complex calendars, travel, expense reporting, and cross-functional collaboration while maintaining discretion and driving operational

Qualifications

• 10+ years of progressive EA/Office Manager experience and support to senior executives.
• Proven ability to manage complex priorities in a fast-paced environment.
• Exceptional organizational and time-management skills with high attention to detail.
• Excellent written and verbal communication with discretion and professionalism.

Responsibilities

• Provide executive support to the COO and Executive team, including complex calendar management, meeting coordination, scheduling, and prioritization of competing commitments.
• Arrange domestic and international travel, including accommodations, transportation, and detailed itineraries.
• Prepare and process expense reports, correspondence, presentations, reports, and other executive materials.
• Anticipate executives’ needs, resolve scheduling conflicts, and manage follow-ups.
• Coordinate with internal teams and external partners on sensitive information with discretion.
• Take ownership of day-to-day operations and overall experience of the WELL Toronto office.
• Serve as the primary contact for office-related matters, including vendors and service providers.
• Coordinate and support executive and onsite meetings, visits, events, and employee engagement activities.
• Greet visitors and manage reception duties as required.
• Manage office operations, supplies, equipment, maintenance, and facilities.
• Identify opportunities to improve office processes and efficiency.
• Support special projects and ad hoc initiatives in a fast-paced environment.

Skills

Executive support

Office management

Calendar management

Travel coordination

Expense reporting

Stakeholder coordination

Vendor management

Onsite reception

Event coordination

Discretion & confidentiality

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Teams

Job description

WELL Health Technologies Corp. in Toronto is seeking an Executive Assistant & Office Manager to support the COO and lead the day-to-day operations of the downtown office.

The role combines high-level executive assistance with hands-on office management, ensuring a professional, welcoming, and efficient workplace for the team and visitors. You will coordinate complex calendars, travel, expense reporting, and cross-functional collaboration while maintaining discretion and driving operational