Executive Assistant

Quantum Management Services Ltd.; Toronto; Hybrid; CAD 85,000 - 100,000; Full time

Benefits offered by this job

Benefits package

Perks

Job summary

Quantum Management Services Ltd. in Toronto, ON is seeking an experienced Executive Assistant to provide high-level administrative and coordination support in a hybrid, permanent role.

You will manage complex calendars, arrange travel, prepare materials, and support senior leaders while maintaining confidentiality and professional discretion in a fast-paced corporate setting.

Qualifications

• 3+ years as Executive/Administrative Assistant or similar.
• Experience supporting senior professionals (managers/directors/executives).
• Excellent written and verbal communication abilities.
• Strong organizational and time-management skills.
• Confidential information handling and discretion.

Responsibilities

• Provide admin and day-to-day support to senior leaders.
• Manage complex calendars, scheduling, appointments and meetings.
• Coordinate internal and external meetings with multiple stakeholders.
• Arrange domestic and international travel, itineraries and logistics.
• Prepare presentations, reports, agendas, and other business materials.
• Assist with meeting prep and follow-up materials.
• Identify scheduling or admin challenges and resolve issues.
• Support the broader admin team and contribute to a collaborative environment.

Skills

Calendar management

Communication skills

Time management

Attention to detail

Independent & teamwork

Job description

Position: Executive Assistant Location: Toronto, ON (Hybrid) Compensation: $85,000-$100,000 plus benefits, and additional perks Job Type: Permanent Posting Type: Open Vacancy

Our client is seeking a highly organized, professional, and proactive Executive Assistant to provide administrative and coordination support within a fast-paced corporate environment.

This is an excellent opportunity for an experienced Executive Assistant who enjoys working with senior professionals, managing multiple priorities, and ensuring day-to-day activities run smoothly and efficiently.

The successful candidate will be a strong communicator, detail-oriented, resourceful, and comfortable handling confidential information while providing a high level of service and professionalism.

Key Responsibilities

• Provide administrative and day-to-day support to senior leaders
• Manage complex calendars, scheduling, appointments, and meetings
• Coordinate internal and external meetings with multiple stakeholders
• Arrange domestic and international travel, including itineraries and logistics
• Prepare presentations, reports, correspondence, agendas, and other business materials
• Assist with meeting preparation, including gathering materials and coordinating follow-up items
• Identify potential scheduling or administrative challenges and proactively resolve issues
• Support the broader administrative team and contribute to a collaborative work environment

What We're Looking For

• 3+ years of experience in an Executive Assistant, Administrative Assistant, or similar role
• Experience supporting senior professionals, managers, directors, or executives
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Strong attention to detail and ability to manage competing priorities
• Ability to work independently while also collaborating effectively with a team

This opportunity is ideal for an Executive Assistant who thrives as a true business partner to senior leadership, anticipates needs before they arise, takes ownership with minimal direction, and enjoys operating at a highly strategic level within a fast-paced executive environment.