Executive Office & Operations Manager — Vancouver

Confidential; Vancouver; On-site; CAD 70,000 - 90,000; Full time

Job summary

Confidential in Vancouver (Mount Pleasant) is seeking an Executive Office Manager to keep our executive team and offices running smoothly. Based in our Vancouver office, this role supports two Co-CEOs, manages day-to-day operations, and provides oversight for Toronto and Chicago offices.

You will tackle varied projects across the business, coordinating meetings, travel, and facilities. We value highly organized, practical problem solvers with strong written and verbal communication, good

Qualifications

• 5+ years of experience in executive support, office or business operations.
• Experience working directly with senior executives.
• Strong organizational skills and attention to detail.
• Good judgment and discretion.
• Able to manage multiple moving pieces without needing everything spelled out.
• Strong written and verbal communication.
• Confidence working with people at all levels of an organization.
• Proficient with Microsoft 365 applications (Outlook, Teams, Excel, Word, PowerPoint).

Responsibilities

• Support the Co-CEOs with calendar management and key meetings.
• Coordinate cadence of Board, executive, management, and company-wide meetings.
• Organize agendas, materials, logistics, and follow-up for key meetings.
• Help organize Board meetings, leadership offsites, planning sessions, Town Halls, and events.
• Coordinate executive travel and logistics as needed.
• Ensure Vancouver office runs smoothly with day-to-day operations and facilities.
• Provide coordination for Toronto and Chicago offices and company-wide initiatives.
• Assist with employee events and leadership meetings.

Skills

Executive support

Office operations

Calendar management

Meeting coordination

Cross-office

MS 365

Communication

Job description

Confidential in Vancouver (Mount Pleasant) is seeking an Executive Office Manager to keep our executive team and offices running smoothly. Based in our Vancouver office, this role supports two Co-CEOs, manages day-to-day operations, and provides oversight for Toronto and Chicago offices.

You will tackle varied projects across the business, coordinating meetings, travel, and facilities. We value highly organized, practical problem solvers with strong written and verbal communication, good