Executive Assistant to the COO - Strategic Ops Partner

Earls Kitchen + Bar; Vancouver; Hybrid; CAD 60,000 - 70,000; Full time

Benefits offered by this job

Health care benefits

3 weeks vacation

Earls 50% discount card

Hybrid work model

Dog-friendly office

Job summary

Earls Kitchen + Bar is seeking an Executive Assistant to support our COO at the Head Office in Vancouver. You will act as the operational backbone of the executive office, coordinating complex calendars, travel, and high-level communications with discretion during a fast-paced environment.

You will draft briefs and presentations, attend key meetings, and help drive executive initiatives while maintaining cross-functional alignment across the organization.

Qualifications

• 3+ years of experience supporting fast-paced executive teams.
• Experience in hospitality or retail is preferred.
• Proven ability to manage calendars, coordinate travel, plan meetings, and track post-meeting actions.
• Demonstrated discretion and ability to handle confidential information.
• Strong communication and interpersonal skills with hospitality mindset.

Responsibilities

• Proactively manage and optimize the COO’s complex schedule.
• Coordinate personal and work commitments to prevent calendar conflicts.
• Prepare briefs, agendas, metrics, and background materials for engagements.
• Attend meetings to document minutes and track action items to completion.
• Provide backup support for the Executive Assistant to the President and COO.
• Coordinate travel itineraries and manage related expenses and invoices.
• Support planning and execution of executive retreats and offsites.

Skills

Calendar management

Travel coordination

Event planning

Executive support

Confidentiality

Tools

Google Workspace

Microsoft Office

Job description

Earls Kitchen + Bar is seeking an Executive Assistant to support our COO at the Head Office in Vancouver. You will act as the operational backbone of the executive office, coordinating complex calendars, travel, and high-level communications with discretion during a fast-paced environment.

You will draft briefs and presentations, attend key meetings, and help drive executive initiatives while maintaining cross-functional alignment across the organization.