Senior Executive Office Manager

Swim Recruiting; Vancouver; On-site; CAD 80,000 - 110,000; Full time

Benefits offered by this job

Full benefits with no waiting period

Annual bonus

3 weeks’ paid vacation

RRSP matching

Job summary

Swim Recruiting is seeking an experienced Executive Office Manager to support C-Suite executives and oversee the Vancouver office, blending high‑level administrative duties with proactive office management.

Based in Downtown Vancouver, this fully in‑office role requires 8–10 years of progressive admin experience, strong MS Office skills, multi‑time‑zone coordination, travel planning, and vendor relationships, with a competitive compensation package.

Qualifications

• 8–10 years of progressive administrative experience
• Minimum of 2 years directly supporting C-Suite level executives
• Strong technical skills with MS Office Suite (Outlook, Word, Excel, PowerPoint)

Responsibilities

• Providing confidential and professional administrative support to C-Suite executives.
• Managing complex calendars and coordinating meetings and appointments across time zones.
• Coordinating domestic and international travel arrangements, including itineraries and agendas.
• Preparing and submitting executive expense reports.
• Screening and prioritizing communications between executives and stakeholders.

Skills

Executive support

Calendar management

Travel coordination

MS Office Suite

Communication skills

Vendor management

Tools

MS Office Suite

Job description

Swim Recruiting is seeking an experienced Executive Office Manager to support C-Suite executives and oversee the Vancouver office, blending high‑level administrative duties with proactive office management.

Based in Downtown Vancouver, this fully in‑office role requires 8–10 years of progressive admin experience, strong MS Office skills, multi‑time‑zone coordination, travel planning, and vendor relationships, with a competitive compensation package.