Executive Office & Operations Lead

Rival Technologies; Vancouver; On-site; CAD 80,000 - 100,000; Full time

Benefits offered by this job

Home office stipend

Retirement matching

Parental leave top-up

Job summary

Rival Group in Vancouver, BC is seeking an Executive Office Manager to support two Co-CEOs, oversee the Vancouver office, and coordinate with Toronto and Chicago offices. This role involves a range of projects across the business and requires an in-office presence five days a week.

The successful candidate will manage calendars, meetings, travel, facilities, and cross-functional initiatives with teams such as Finance, People & Culture, IT, and Operations.

Qualifications

• 5+ years of experience in executive support, office or business operations.
• Experience of working directly with senior executives.
• Very strong organizational skills and attention to detail.
• Good judgment and discretion.
• Comfortable managing many moving pieces without being told everything.
• Strong written and verbal communication skills.
• Confidence working with people at all levels of an organization.
• MS 365 skills: Outlook, Teams, Excel, Word, PowerPoint.

Responsibilities

• Support the Co-CEOs with calendar management, focusing on key internal and external meetings.
• Manage cadence of recurring Board, executive, management, and company-wide meetings.
• Coordinate agendas, materials, logistics, and follow-up for key meetings.
• Organize Board meetings, leadership offsites, planning sessions, Town Halls, and other events.
• Coordinate executive travel and logistics as needed.
• Oversee day-to-day operation of the Vancouver office, including opening/closing.

Skills

Executive support

Senior executives

Organization

Discretion

MS 365

Tools

Outlook

Teams

Excel

Word

PowerPoint

Job description

Rival Group in Vancouver, BC is seeking an Executive Office Manager to support two Co-CEOs, oversee the Vancouver office, and coordinate with Toronto and Chicago offices. This role involves a range of projects across the business and requires an in-office presence five days a week.

The successful candidate will manage calendars, meetings, travel, facilities, and cross-functional initiatives with teams such as Finance, People & Culture, IT, and Operations.