Executive Office & Board Operations Lead

Rival-Technologies; Vancouver; On-site; CAD 80,000 - 100,000; Full time

Benefits offered by this job

Home office stipend

Internet stipend

Cellphone stipend

Retirement matching

Parental leave top-up

Paid time off

Job summary

Rival Group is seeking an Executive Office Manager to support two Co-CEOs and manage the Vancouver office, with oversight for Toronto and Chicago offices. This in-office role requires a proactive, organized professional who can coordinate meetings, events, travel, facilities, and cross-functional initiatives.

You will partner with Finance, People & Culture, IT, and Operations, ensuring smooth operations and a welcoming environment for employees and visitors.

Qualifications

• 5+ years of experience in executive support, office or business operations.

Responsibilities

• Support the Co-CEOs with calendar management and key meetings.
• Coordinate cadence of Board, executive, management, and company-wide meetings.
• Prepare agendas, materials, logistics, and follow-up for key meetings.
• Organize Board meetings, leadership offsites, planning sessions, Town Halls, and events.
• Coordinate executive travel and related logistics.
• Oversee day-to-day Vancouver office operations, including opening/closing.

Skills

Executive support

Calendar management

Office operations

Communication

Detail-oriented

Proactive problem solving

Tools

Microsoft 365

Job description

Rival Group is seeking an Executive Office Manager to support two Co-CEOs and manage the Vancouver office, with oversight for Toronto and Chicago offices. This in-office role requires a proactive, organized professional who can coordinate meetings, events, travel, facilities, and cross-functional initiatives.

You will partner with Finance, People & Culture, IT, and Operations, ensuring smooth operations and a welcoming environment for employees and visitors.