Executive Office Assistant to Chief of Staff — Hybrid

Pomerleau; Montreal; Hybrid; CAD 65,000 - 90,000; Full time

Benefits offered by this job

RRSP with up to 5% employer matching

Hybrid work model for corporate roles

Employee stock ownership program

Career growth through real development

Transit pass reimbursement

Minimum 4 weeks of vacation from day 1

Job summary

Pomerleau is seeking an experienced administrative professional to support the President’s Office and governance bodies. You will coordinate invitations, calendars, and logistics for Board and ExCo meetings, draft executive documents, and manage expenses.

This role requires strong bilingual communication and meticulous organizational skills. You will maintain records, translate and format materials, and deliver high-quality support across Canada.

Qualifications

• 5+ years of high-level administrative support experience, ideally in governance.
• Fluent bilingual communication in English and French, written and spoken.
• Advanced MS Office skills and template management for executive docs.

Responsibilities

• Manage governance meeting invitations for Board, ExCo, and committees; calendar planning and tracking.
• Coordinate meeting logistics: rooms, tech, catering, and meals.
• Oversee Chief of Staff calendar; triage requests and weekly planning.
• Prepare agendas, emails, minutes, and executive correspondence.
• Process expense reports and invoices for the President’s Office.
• Maintain archives and records for executive committees; ensure governance memory.

Skills

Administrative support

Calendar management

Communication skills

Bilingual English/French

Education

DEP / AEC / college diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

SharePoint

Outlook

Teams

Diligent Boards

Job description

Pomerleau is seeking an experienced administrative professional to support the President’s Office and governance bodies. You will coordinate invitations, calendars, and logistics for Board and ExCo meetings, draft executive documents, and manage expenses.

This role requires strong bilingual communication and meticulous organizational skills. You will maintain records, translate and format materials, and deliver high-quality support across Canada.