Executive Assistant

McConnell Foundation; Montreal; Hybrid; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive employer-paid benefits

6% pension contribution

Generous paid time off

Hybrid work flexibility

Home office support

Wellness programs

Job summary

McConnell Foundation seeks an Executive Assistant to partner with the CEO and President’s Office, ensuring governance, administrative excellence, and smooth operations. You will coordinate schedules, travel, and communications, while supporting board activities and cross-functional projects.

The role requires bilingual proficiency (French/English), 3+ years supporting senior leaders, and a passion for governance, philanthropy, and mission-driven work in a collaborative, inclusive environment.

Qualifications

• Bilingual in French and English is required.
• 3+ years of experience supporting senior leaders.
• Strong organizational and communication skills.
• Proficiency with Microsoft 365 and SharePoint.
• Good judgment and governance interest.

Responsibilities

• Provide executive and CEO support as a trusted partner to the CEO and President’s Office.
• Manage the CEO’s calendar, travel, correspondence, expenses, and priorities; act as primary contact for the President’s Office.
• Support governance and board administration, coordinating meetings, agendas, materials, logistics, and minutes.
• Oversee operations and organizational coordination including document management and admin processes.
• Collaborate on cross-functional projects and maintain systems that improve workflow and service orientation.

Skills

Bilingual FR/EN

Administrative experience

Organizational skills

Communication skills

Microsoft 365

SharePoint

Governance interest

Tools

Microsoft 365

SharePoint

Job description

Position Summary

The Executive Assistant is a trusted partner to the CEO and President’s Office, ensuring the smooth operation of executive priorities, governance activities, and organizational administration. Acting as the primary liaison for internal and external stakeholders, the EA provides high-level administrative, governance, and logistical support while helping to advance the Foundation’s mission of building a more resilient, inclusive, and sustainable Canada.

What You’ll Do

• Executive & CEO Support
• Manage the CEO’s calendar, travel, correspondence, expenses, and competing priorities. Serve as the primary point of contact for the President’s Office and support leadership initiatives, events, and stakeholder engagement.
• Governance & Board Administration
• Support the Board of Directors and committees by coordinating meetings, preparing agendas and materials, arranging logistics, taking minutes, and helping maintain effective governance practices.
• Operations & Organizational Coordination
• Coordinate workplace services, executive team travel and expenses, document management, and administrative processes that ensure efficient day-to-day operations.
• Collaboration & Continuous Improvement
• Support cross-functional projects, maintain systems and tools that improve workflow, and contribute to a collaborative, responsive, and service-oriented organizational culture.

What We’re Looking For

A bilingual (French and English) administrative professional with at least three years of experience supporting senior leaders, strong organizational and communication skills, proficiency with Microsoft 365 and SharePoint, sound judgment, and an interest in governance, philanthropy, and mission-driven work.

What We Offer

• Competitive salary
• Comprehensive employer-paid benefits
• 6% pension contribution
• Generous paid time off
• Hybrid work flexibility
• Home office support
• Wellness programs
• A collaborative, values-driven workplace committed to equity, diversity, inclusion, and accessibility