Executive Finance & Administration Specialist

BELFOR Property Restoration Canada; Windsor; On-site; CAD 45,000 - 63,000; Full time

Benefits offered by this job

Competitive compensation package

Comprehensive benefits (health, dental

Vision benefits

Company phone and laptop

Paid vacation and RRSP matching

EFAP

Leadership development and training

Job summary

BELFOR Property Restoration Canada in Windsor is seeking an Executive Finance Administrator to provide administrative, accounting and executive support to the President. You will handle AP, collections, month-end activities, and reporting while maintaining confidentiality.

In this in-person role, you will coordinate schedules, prepare analyses, and support special projects, with a focus on accuracy, timeliness, and strong relationships across teams.

Qualifications

• High School Diploma/GED is required or equivalent.
• Proficient in Microsoft Office Suite and Google Suite.
• Experience with JD Edwards and Tungsten is preferred.
• Strong organizational skills; able to prioritize workload and meet deadlines in a fast-paced environment.
• Detail-oriented, professional, and committed to confidentiality.
• Valid driver’s license and ability to operate a motor vehicle according to BELFOR's Auto Policy.

Responsibilities

• Process, verify, code, and enter invoices, purchase orders, and expense reports accurately and in a timely manner.
• Prepare and administer weekly and monthly payment runs, including cheques, EFTs, and electronic payments.
• Reconcile vendor statements, investigate discrepancies, and resolve payment issues.
• Monitor accounts payable aging and ensure vendor payments are processed accurately and on time.
• Monitor customer accounts, follow up on outstanding balances, and perform collection activities in a professional and timely manner.
• Contact customers regarding overdue invoices, resolve payment issues, and maintain positive customer relationships.
• Apply customer payments and maintain accurate Accounts Receivable records.
• Prepare aging reports and provide updates on outstanding receivables and collection status.
• Maintain accurate financial records, supporting documentation, and accounting files.
• Assist with month-end and year-end close activities, including account reconciliations and financial reporting.
• Prepare reports, spreadsheets, and account analyses to support the finance function.
• Ensure compliance with internal controls, company policies, and accounting procedures.
• Support audits by organizing financial documentation and responding to information requests.
• Identify opportunities to improve accounting processes and increase operational efficiency.
• Administration: Support daily office operations and administrative processes.
• Maintain organized filing systems, records, and documentation.
• Coordinate departmental administrative support as required.
• Assist with special projects and other duties as assigned.

Skills

Microsoft Office

Google Workspace

Attention to detail

Organizational skills

Confidentiality

Communication

Education

High School Diploma/GED

Bachelor's Degree in Accounting or related (Nice to Have)

Tools

JD Edwards

Tungsten

Job description

BELFOR Property Restoration Canada in Windsor is seeking an Executive Finance Administrator to provide administrative, accounting and executive support to the President. You will handle AP, collections, month-end activities, and reporting while maintaining confidentiality.

In this in-person role, you will coordinate schedules, prepare analyses, and support special projects, with a focus on accuracy, timeliness, and strong relationships across teams.