Executive Finance Administrator

BELFOR Property Restoration Canada; Windsor; On-site; CAD 45,000 - 63,000; Full time

Benefits offered by this job

Competitive compensation package

Comprehensive benefits (health, dental

Vision benefits

Company phone and laptop

Paid vacation and RRSP matching

EFAP

Leadership development and training

Job summary

BELFOR Property Restoration Canada in Windsor is seeking an Executive Finance Administrator to provide administrative, accounting and executive support to the President. You will handle AP, collections, month-end activities, and reporting while maintaining confidentiality.

In this in-person role, you will coordinate schedules, prepare analyses, and support special projects, with a focus on accuracy, timeliness, and strong relationships across teams.

Qualifications

• High School Diploma/GED is required or equivalent.
• Proficient in Microsoft Office Suite and Google Suite.
• Experience with JD Edwards and Tungsten is preferred.
• Strong organizational skills; able to prioritize workload and meet deadlines in a fast-paced environment.
• Detail-oriented, professional, and committed to confidentiality.
• Valid driver’s license and ability to operate a motor vehicle according to BELFOR's Auto Policy.

Responsibilities

• Process, verify, code, and enter invoices, purchase orders, and expense reports accurately and in a timely manner.
• Prepare and administer weekly and monthly payment runs, including cheques, EFTs, and electronic payments.
• Reconcile vendor statements, investigate discrepancies, and resolve payment issues.
• Monitor accounts payable aging and ensure vendor payments are processed accurately and on time.
• Monitor customer accounts, follow up on outstanding balances, and perform collection activities in a professional and timely manner.
• Contact customers regarding overdue invoices, resolve payment issues, and maintain positive customer relationships.
• Apply customer payments and maintain accurate Accounts Receivable records.
• Prepare aging reports and provide updates on outstanding receivables and collection status.
• Maintain accurate financial records, supporting documentation, and accounting files.
• Assist with month-end and year-end close activities, including account reconciliations and financial reporting.
• Prepare reports, spreadsheets, and account analyses to support the finance function.
• Ensure compliance with internal controls, company policies, and accounting procedures.
• Support audits by organizing financial documentation and responding to information requests.
• Identify opportunities to improve accounting processes and increase operational efficiency.
• Administration: Support daily office operations and administrative processes.
• Maintain organized filing systems, records, and documentation.
• Coordinate departmental administrative support as required.
• Assist with special projects and other duties as assigned.

Skills

Microsoft Office

Google Workspace

Attention to detail

Organizational skills

Confidentiality

Communication

Education

High School Diploma/GED

Bachelor's Degree in Accounting or related (Nice to Have)

Tools

JD Edwards

Tungsten

Job description

Play a key role in supporting the financial operations of the business while providing administrative support to the President.

At BELFOR, we restore more than buildings—we restore peace of mind.

Position Overview

This is an in-person, office-based role that reports directly to the President The Executive Finance Administrator is responsible for providing administrative, accounting, financial, and executive support to ensure efficient business operations. With a primary focus on Accounts Payable, Collections, and accounting administration, this role manages day-to-day financial transactions, maintains accurate accounting records, supports month-end and year-end accounting activities, and ensures the timely processing of both vendor payments and customer collections. The position also provides executive support to the President through scheduling, communications, reporting, and special projects.

We value professionalism, positivity, teamwork, and a solutions-focused approach. The ideal candidate is detail-oriented, highly organized, and collaborative, with strong accounting knowledge, sound judgment, and exceptional relationship-building skills. This individual is committed to maintaining strict confidentiality while contributing to a respectful, productive, and team-oriented workplace environment.

What You'll Do

• Process, verify, code, and enter invoices, purchase orders, and expense reports accurately and in a timely manner.
• Prepare and administer weekly and monthly payment runs, including cheques, EFTs, and electronic payments.
• Reconcile vendor statements, investigate discrepancies, and resolve payment issues.
• Monitor accounts payable aging and ensure vendor payments are processed accurately and on time.
• Monitor customer accounts, follow up on outstanding balances, and perform collection activities in a professional and timely manner.
• Contact customers regarding overdue invoices, resolve payment issues, and maintain positive customer relationships.
• Apply customer payments and maintain accurate Accounts Receivable records.
• Prepare aging reports and provide updates on outstanding receivables and collection status.
• Maintain accurate financial records, supporting documentation, and accounting files.
• Assist with month-end and year-end close activities, including account reconciliations and financial reporting.
• Prepare reports, spreadsheets, and account analyses to support the finance function.
• Ensure compliance with internal controls, company policies, and accounting procedures.
• Support audits by organizing financial documentation and responding to information requests.
• Identify opportunities to improve accounting processes and increase operational efficiency.

Administration

• Support daily office operations and administrative processes.
• Maintain organized filing systems, records, and documentation.
• Coordinate departmental administrative support as required.
• Assist with special projects and other duties as assigned.

What You Bring

• High School Diploma/GED
• Proficient in Microsoft Office Suite and Google Suite
• Experience with JD Edwards and Tungsten (preferred)
• Strong organizational skills; able to prioritize workload and meet deadlines in a fast-paced environment
• Detail-oriented, professional, and committed to confidentiality
• Valid driver's license and ability to operate a motor vehicle according to BELFOR's Auto Policy

Nice to Have

• Diploma or Bachelor's Degree in Accounting, Finance, Business Administration, or related field
• 1+ year experience in the construction or insurance industry
• 1+ year experience in office administration or accounting

Working Conditions

• Manual dexterity for keyboarding, repetitive tasks, and prolonged periods of computer use, demanding attention to detail and high levels of accuracy
• This is an in-person, office-based role requiring attendance at the workplace during regular business hours.

Why Join Us

• Competitive compensation package;
• Comprehensive health, dental, and vision benefits;
• Company phone and laptop provided;
• Paid vacation and RRSP matching program;
• Employee and Family Assistance Program (EFAP); and
• Leadership development and industry-specific training and support.

About BELFOR

BELFOR is a global leader in property restoration, helping families and businesses recover from fire, water, storm, and other disaster-related damage. We’re dedicated to restoring properties and rebuilding lives. Join a team that values excellence, teamwork, and your professional growth in a fast-paced, rewarding industry.

Restoring more than property Learn More

ACCESSIBILITY STATEMENT (AODA IN ONTARIO)

BELFOR (Canada) Inc. is committed to providing a barrier-free work environment in concert with the provincial guidelines for accessibility (Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Ontario Only). As such, BELFOR (Canada) Inc. will make accommodations available to applicants with disabilities upon request during the recruitment process.

HUMAN RIGHTS STATEMENT

BELFOR (Canada) Inc. strives to ensure that its employment practices are free from direct and indirect discrimination and is committed to upholding the human rights of those participating in the hiring process. In pursuit of this commitment, BELFOR (Canada) Inc. will not condone or tolerate any acts of discrimination or harassment under any of the grounds protected under human rights legislation. This commitment extends to the hiring process and throughout the course of employment.