Executive Finance Administrator

BELFOR CANADA INC.; Windsor; On-site; CAD 60,000 - 70,000; Full time

Benefits offered by this job

Company phone

Laptop provided

Paid vacation

RRSP matching

EFAP

Job summary

BELFOR Canada Inc. in Windsor, Ontario is seeking an Executive Finance Administrator to provide accounting, AP, collections and executive support to the President. This is an in-person, office-based role.

You will process invoices, prepare payments, reconcile statements, and assist with month-end close while maintaining confidential records and contributing to a professional, team-oriented workplace.

Qualifications

• Handle accounts payable, collections and accounting administration.
• Support month-end / year-end close activities and financial reporting.
• Maintain accurate accounting records and documentation.
• Provide executive support to the President including scheduling and communications.

Responsibilities

• Process, verify, code, and enter invoices and payments.
• Prepare and administer weekly/monthly payment runs (cheques, EFTs).
• Reconcile vendor statements and resolve discrepancies.
• Monitor AP aging; follow up on overdue balances with professionalism.
• Monitor customer accounts and perform collections as needed.
• Prepare aging reports and assist with reporting for finance.

Skills

Accounts Payable

Collections

Financial reporting

Office software

Education

High School Diploma or GED

Bachelor's or Diploma in Accounting/Finance

Tools

JD Edwards

Tungsten

Job description

Salary Range: $60,000.00 To $70,000.00 Annually

Play a key role in supporting the financial operations of the business while providing administrative support to the President.

At BELFOR, we restore more than buildings—we restore peace of mind.

Position Overview

This is an in-person, office-based role that reports directly to the President

TheExecutive Finance Administratoris responsible for providing administrative, accounting, financial, and executive support to ensure efficient business operations. With a primary focus on Accounts Payable, Collections, and accounting administration, this role manages day-to-day financial transactions, maintains accurate accounting records, supports month-end and year-end accounting activities, and ensures the timely processing of both vendor payments and customer collections. The position also provides executive support to the President through scheduling, communications, reporting, and special projects.

We value professionalism, positivity, teamwork, and a solutions-focused approach. The ideal candidate is detail-oriented, highly organized, and collaborative, with strong accounting knowledge, sound judgment, and exceptional relationship-building skills. This individual is committed to maintaining strict confidentiality while contributing to a respectful, productive, and team-oriented workplace environment.

What You'll Do

Accounting, Accounts Payable & Collections (Primary Focus)

• Process, verify, code, and enter invoices, purchase orders, and expense reports accurately and in a timely manner.
• Prepare and administer weekly and monthly payment runs, including cheques, EFTs, and electronic payments.
• Reconcile vendor statements, investigate discrepancies, and resolve payment issues.
• Monitor accounts payable aging and ensure vendor payments are processed accurately and on time.
• Monitor customer accounts, follow up on outstanding balances, and perform collection activities in a professional and timely manner.
• Contact customers regarding overdue invoices, resolve payment issues, and maintain positive customer relationships.
• Apply customer payments and maintain accurate Accounts Receivable records.
• Prepare aging reports and provide updates on outstanding receivables and collection status.
• Maintain accurate financial records, supporting documentation, and accounting files.
• Assist with month-end and year-end close activities, including account reconciliations and financial reporting.
• Prepare reports, spreadsheets, and account analyses to support the finance function.
• Ensure compliance with internal controls, company policies, and accounting procedures.
• Support audits by organizing financial documentation and responding to information requests.
• Identify opportunities to improve accounting processes and increase operational efficiency.

Administration

• Support daily office operations and administrative processes.
• Maintain organized filing systems, records, and documentation.
• Assist with special projects and other duties as assigned.

What You Bring:

• High School Diploma/GED
• Proficient in Microsoft Office Suite and Google Suite
• Experience with JD Edwards and Tungsten (preferred)
• Strong organizational skills; able to prioritize workload and meet deadlines in a fast-paced environment
• Detail-oriented, professional, and committed to confidentiality
• Valid driver’s license and ability to operate a motor vehicle according toBELFOR’s Auto Policy

Nice to Have

• Diploma or Bachelor’s Degree in Accounting, Finance, Business Administration, or related field
• 1+ year experience in the construction or insurance industry
• 1+ year experience in office administration or accounting

Working Conditions

• Manual dexterity for keyboarding, repetitive tasks, and prolonged periods of computer use, demanding attention to detail and high levels of accuracy
• This is an in-person, office-based role requiring attendance at the workplace during regular business hours.

Why Join Us:

• Competitive compensation package;
• Company phone and laptop provided;
• Paid vacation and RRSP matching program;
• Employee and Family Assistance Program (EFAP); and
• Leadership development and industry-specific training and support.

About BELFOR

BELFOR is a global leader in property restoration, helping families and businesses recover from fire, water, storm, and other disaster-related damage. We’re dedicated to restoring properties and rebuilding lives. Join a team that values excellence, teamwork, and your professional growth in a fast-paced, rewarding industry.

ACCESSIBILITY STATEMENT (AODA IN ONTARIO)

BELFOR (Canada) Inc. is committed to providing a barrier-free work environment in concert with the provincial guidelines for accessibility (Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Ontario Only). As such, BELFOR (Canada) Inc. will make accommodations available to applicants with disabilities upon request during the recruitment process.

HUMAN RIGHTS STATEMENT

BELFOR(Canada) Inc. strives to ensure that its employment practices are free from direct and indirect discrimination and is committed to upholding the human rights of those participating in the hiring process. In pursuit of this commitment, BELFOR(Canada) Inc. will not condone or tolerate any acts of discrimination or harassment under any of the grounds protected under human rights legislation. This commitment extends to the hiring process and throughout the course of employment.