Executive Coordinator — Calendar & Office Ops (6-Month)

Kelly Services (Canada), Ltd.; Calgary; On-site; CAD 38,572 - 46,838; Full time

Job summary

A leading staffing agency is seeking an Executive Coordinator to provide comprehensive administrative support in a fast-paced environment. Responsibilities include managing calendars, preparing meeting materials, and coordinating logistics. Ideal candidates should have proven administrative experience, strong organizational skills, and proficiency in Microsoft Office. This is a full-time role based in Calgary, offering a competitive hourly pay range of CA$28.00 - CA$34.00. Join a dynamic team dedicated to fostering a diverse workforce.

Qualifications

• Proven experience in administrative or executive support roles.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• High level of discretion and professionalism.
• Proficiency in Microsoft Office and enterprise systems.
• Ability to multitask and adapt to changing priorities.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel and logistics for senior leaders.
• Prepare meeting materials, take minutes, and track follow-up actions.
• Handle incoming correspondence, prioritize requests, and ensure timely responses.
• Organize logistics for meetings, workshops, and events.
• Greet visitors and customers and manage the reception area.
• Serve as liaison between employees and any outside contractors.
• Assist with administrative procedures such as calendar management and invoice processing.

Skills

Organizational skills

Time management skills

Written communication

Verbal communication

Discretion and professionalism

Microsoft Office proficiency

Multitasking

Job description

A leading staffing agency is seeking an Executive Coordinator to provide comprehensive administrative support in a fast-paced environment. Responsibilities include managing calendars, preparing meeting materials, and coordinating logistics. Ideal candidates should have proven administrative experience, strong organizational skills, and proficiency in Microsoft Office. This is a full-time role based in Calgary, offering a competitive hourly pay range of CA$28.00 - CA$34.00. Join a dynamic team dedicated to fostering a diverse workforce.