Executive Coordinator

Kelly Services (Canada), Ltd.

Calgary

On-site

CAD 38,572 - 46,838

Full time

14 days+

Get more replies from employers

Send a job-specific resume in minutes.

Job summary

A leading staffing agency is seeking an Executive Coordinator to provide comprehensive administrative support in a fast-paced environment. Responsibilities include managing calendars, preparing meeting materials, and coordinating logistics. Ideal candidates should have proven administrative experience, strong organizational skills, and proficiency in Microsoft Office. This is a full-time role based in Calgary, offering a competitive hourly pay range of CA$28.00 - CA$34.00. Join a dynamic team dedicated to fostering a diverse workforce.

Qualifications

Proven experience in administrative or executive support roles.
Strong organizational and time management skills.
Excellent written and verbal communication abilities.
High level of discretion and professionalism.
Proficiency in Microsoft Office and enterprise systems.
Ability to multitask and adapt to changing priorities.

Responsibilities

Manage calendars, schedule meetings, and coordinate travel and logistics for senior leaders.
Prepare meeting materials, take minutes, and track follow-up actions.
Handle incoming correspondence, prioritize requests, and ensure timely responses.
Organize logistics for meetings, workshops, and events.
Greet visitors and customers and manage the reception area.
Serve as liaison between employees and any outside contractors.
Assist with administrative procedures such as calendar management and invoice processing.

Skills

Organizational skills

Time management skills

Written communication

Verbal communication

Discretion and professionalism

Microsoft Office proficiency

Multitasking

Job description

Kelly Services (Canada), Ltd. provided pay range

This range is provided by Kelly Services (Canada), Ltd.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

CA$28.00/hr - CA$34.00/hr

Direct message the job poster from Kelly Services (Canada), Ltd.

We are seeking a highly organized and proactive Executive Coordinator to support office staff in a fast-paced, dynamic environment for one of our clients in Calgary, AB (NE).

This role is responsible for providing comprehensive administrative assistance, ensuring smooth day-to-day operations, and serving as a key liaison between executive offices and internal teams.

Please note: this is a 6 month contract with the opportunity of an extension.

Key Responsibilities

Manage calendars, schedule meetings, and coordinate travel and logistics for senior leaders.
Prepare meeting materials, take minutes, and track follow-up actions.
Handle incoming correspondence, prioritize requests, and ensure timely responses.
Organize logistics for meetings, workshops, and events.
Greets visitors and customers and manages the reception area, including issuing and collecting access cards.
Acts as liaison between employees and any outside contractors.
Assists with administrative procedures such as calendar management, invoice processing, and filing.
Mail and courier pick-up and inter-office delivery.

Facilities Management

Processes requests for sending mail and packages using Canada Post and courier services.
Ensures IT equipment is in proper working order and available for use (including meeting rooms).
Maintains physical space, ensuring a safe, clean, and functional environment.
Fulfills OH&S requirements as needed.
Serves as the primary point of contact when a service provider requires access to an FCC office to fulfill work order requests.
Ensures safety standards are followed throughout the facility.
Maintains inventory of office supplies; reorders as needed.
Performs other related duties as assigned.

Qualifications

Proven experience in administrative or executive support roles.
Strong organizational and time management skills.
Excellent written and verbal communication abilities.
High level of discretion and professionalism.
Proficiency in Microsoft Office and enterprise systems.
Ability to multitask and adapt to changing priorities.

Work Schedule

Full-time, standard business hours.
Competitive hourly rate starting at $28-34/hr depending on experience.

If you're looking for an opportunity where you can be your best self and join a fantastic team, look no further, and apply today!

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known.

Seniority level