Senior Executive Assistant | Calendar, Travel & Ops Pro

Suncor Energy; Calgary; On-site; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Strong compensation

Benefits

Generous time-off

Talent development programs

Job summary

Suncor Energy in Calgary is seeking an Executive Assistant to provide comprehensive support to a senior leader and leadership team. You will manage complex calendars, coordinate travel and site visits, and help with executive communications.

This office-based role requires exceptional organization and discretion in a fast-paced environment. The role offers strong compensation and comprehensive benefits, with 40-hour weeks, Monday to Friday, at our Calgary head office.

Qualifications

• 5+ years of experience supporting senior leaders in an executive or administrative assistant capacity.
• Post-secondary education in Business Administration, Office Administration, or a related discipline, or an equivalent combination of education and experience.
• Experience managing complex calendars, coordinating meetings, and arranging travel across multiple locations.
• Strong written and verbal communication skills, with experience preparing executive correspondence, presentations, and organizational communications.
• Proficiency with Microsoft Office Suite, including Outlook, PowerPoint, Excel, Word, and Teams.
• Exceptional organizational, prioritization, and stakeholder management skills, with the ability to handle confidential information with discretion and professionalism.

Responsibilities

• Manage a complex executive calendar, including meetings, priorities, travel, and scheduling adjustments.
• Coordinate meetings and events, including logistics, agendas, pre-read materials, and follow-up actions.
• Prepare, proofread, and distribute executive communications, presentations, and organizational announcements.
• Arrange and coordinate travel plans and site visits, ensuring stakeholder meetings and key activities are scheduled effectively.
• Build and maintain strong working relationships with leaders and stakeholders across the organization.
• Process expense reports, support expense approvals, and maintain related administrative records.
• Provide day-to-day office and operational support, helping to improve organization, efficiency, and team effectiveness.
• Maintain headcount tracking, support reporting activities, and assist with data accuracy and KPI updates.
• Respond to urgent requests, special projects, and emerging business needs with professionalism and sound judgment.

Skills

Calendar management

Executive support

Stakeholder management

Communication

Discretion & confidentiality

Education

Post-secondary education in Business Administration/Office Administration

Tools

Microsoft Office Suite

Job description

Suncor Energy in Calgary is seeking an Executive Assistant to provide comprehensive support to a senior leader and leadership team. You will manage complex calendars, coordinate travel and site visits, and help with executive communications.

This office-based role requires exceptional organization and discretion in a fast-paced environment. The role offers strong compensation and comprehensive benefits, with 40-hour weeks, Monday to Friday, at our Calgary head office.