Administrative Support

Wascana; Buffalo Narrows; Hybrid; CAD 42,000 - 54,000; Full time

Job summary

Wascana is seeking a reliable administrative support specialist to join the Government of Saskatchewan Buffalo Narrows office. You will provide a range of administrative services to Ministry programs, working as a dependable team member.

The role requires thorough, detail-oriented work, strong communication, and the ability to handle multiple tasks, including travel coordination and records management. Office education or prior experience are essential.

Qualifications

• Knowledge of office administration practices
• Experience in administrative support and records management
• Physically capable of lifting up to 25 lbs

Responsibilities

• Respond to telephone inquiries from the public and redirect calls.
• Monitor and code expenditures, and prepare and process business expense forms, invoices, and contracts.
• Provide support to the team, including assisting with equipment and software issues.
• Compose, record, proofread, and edit a variety of correspondence.
• Coordinate and schedule travel, event logistics, meetings, equipment, and CVA vehicles as required.
• Compile, sort, and distribute incoming and outgoing mail.
• Acquire, purchase, and maintain inventory such as forms, office supplies, and equipment.

Skills

Critical Thinking

Digital Skills

Interacting with Others

Navigating Ambiguity

Managing Self

Health, Safety and Wellness

Data Literacy

Influence

Political and Organizational Awareness

Managing Organizational Resources

Vacation, leave management

Inclusive work environments

Career growth, development

Job description

• Hours of Work A - SGEU Office 36 – one date off every two weeks
• Workplace Diversity We are committed to workplace diversity.
• Occupation Code PSC
• Grade SGEU.05.
• Organization 036 Social Services
• Number of Openings 1
• Ministry only No

ABOUT THE JOB

The Opportunity:

The Ministry of Social Services, Program Support branch,is looking for a reliable and positive team player to join the Administrative Services team in our Buffalo Narrows office. As a person who is energetic, thorough, conscientious, and attentive to detail, you will provide a variety of administrative support to various Ministry programs.

Responsibilities

• Respond to telephone inquiries from the public and redirect calls.
• Monitor and code expenditures, and prepare and process business expense forms, invoices, and contracts.
• Provide support to the team, including assisting with equipment and software issues.
• Compose, record, proofread, and edit a variety of correspondence.
• Coordinate and schedule travel, event logistics, meetings, equipment, and CVA vehicles as required.
• Compile, sort, and distribute incoming and outgoing mail.
• Acquire, purchase, and maintain inventory such as forms, office supplies, and equipment.

Qualifications

Job Capabilities:

As a public servant, we are seeking someone who:

• Is accountable, takes ownership of their work by contributing to organizational outcomes and demonstrates the corporate values in our Commitment to Excellence.
• Is innovative and seeks out ways for improvement by thinking creatively, identifying new ideas and taking responsible risks.
• Works collaboratively with others to understand, engage and have meaningful dialogue to achieve work outcomes.
• Is inclusive, identifies and is aware of personal bias, and readily seeks out and appreciates diverse perspectives.
• Is adaptable, continuously learns from experience and applies those learnings to new situations.
• Focuses on achieving public service excellence.

Technical Knowledge and Skills:

Candidates must demonstrate knowledge of office administration practices, typically acquired through completion of an office education program and/or prior experience in administrative support roles, as well as previous records management experience.

This position can be physically demanding, and you may be required to lift up to 25 lbs.

Job Skills:

• Critical Thinking (Level A)
• Digital Skills (Level A)
• Interacting with Others (Level A)
• Navigating Ambiguity (Level A)
• Managing Self (Level A)
• Health, Safety and Wellness (Level A)
• Data Literacy (Level A)
• Influence (Level A)
• Political and Organizational Awareness (Level A)
• Managing Organizational Resources (Level B)
• Vacation, scheduled days off, and other types of leave
• Inclusive work environments
• Career growth, development, and advancement opportunities

Our Commitment to Excellence:

The Government of Saskatchewan upholds deep-rooted values of Respect and Integrity, Serving Citizens, Excellence and Innovation, and Acting as One Team.