Safety and Training Program Support

Wascana; Saskatoon; On-site; CAD 45,000 - 65,000; Full time

Job summary

Government of Saskatchewan, Ministry of Parks, Culture and Sport, seeks an administrative professional to join the Safety and Training Unit as Program Support. You will help strengthen health, safety and wellness programs, develop processes for records management, and coordinate learning and reporting across ministries.

The role requires data entry, reporting, file management, and support for procurement and AED/PPE programs.

Qualifications

• Experience using Microsoft 365 tools (Word, Excel, SharePoint, Outlook) and Oracle-based programs.
• Strong administrative, communication, analytical and organizational skills are required.
• Experience in safety program administration and records management is desired.

Responsibilities

• Prepare, format, proofread, and process documents, correspondence, and reports.
• Maintain organized electronic and paper files and archive records.
• Enter and verify data in databases and ministry systems; produce routine reports.
• Respond to inquiries by phone, email, or in person and direct to appropriate staff.
• Support procurement processes and manage budgeting-related tasks as needed.

Skills

Administrative skills

Communication

Analytical thinking

Organizational skills

Education

Business or Office Administration certificate

Health & Safety Administrator certificate (asset)

Tools

Microsoft 365

Word

Excel

SharePoint

PowerPoint

Oracle-based programs

Job description

• Hours of Work C- SGEU Regulated 37.33 – one day off every three weeks
• Workplace Diversity We are committed to workplace diversity.
• Occupation Code PDP
• Grade SGEU.06.
• Organization 027 Parks, Culture and Sport
• Number of Openings 1

About Us

The Government of Saskatchewan provides the services, programs and supports the people of Saskatchewan need. We deliver on the Saskatchewan Plan for Growth to build a strong economy, strong communities and strong families, ultimately building a stronger Saskatchewan. Dedicated to service excellence, we demonstrate innovation, collaboration and transparency, practice effective and accountable use of resources and promote engagement and leadership at all levels.

About the Team

The Ministry of Parks, Culture and Sport is responsible for Saskatchewan’s provincial parks, preservation of heritage and culture and participation in sport. The Ministry is also home to the Status of Women Office.

ABOUT THE JOB

The Opportunity:

The Ministry of Parks, Culture and Sport has an exciting opportunity for a flexible, self-starting administrative professional to join the Safety and Training Unit as Program Support.In this role, you will help strengthen health, safety and wellness programs that reduce workplace incidents, injuries and illness.

As part of the Safety and Training Unit, you will help develop, coordinate, and deliver the Ministry’s safety and training programs so employees and worksites have reliable support, accurate information, and consistent program administration.

This role is well suited to candidates with experience in safety program administration, records management, data reporting, procurement coordination, Microsoft 365, learning management systems, WCB injury reporting, and client service in a public sector environment.

You will be required to:

• Develop and maintain processes for hard and electronic filing and records management systems, including managing records retention;
• Manage processes and conduct reporting of all work-related injuries to WCB and handle all related correspondence;
• Manage theemployee safety training lifecycle, including learning management systemadministrationand online safety trainingprogram coordination;
• Audit safety and training program information, analyze incident and injury data, report findings, and provide input on program, policy, procedure and form improvements;
• Provide information, interpretation and advice to staff, clients and other agencieson safety and training program requirements;
• Perform administrative andoffice duties, including office andbuilding coordination for multipleministry branches;
• Lead procurement processes for service providers and goods suppliers, including developing contracts andservice agreements for external safety training providers; and
• Manage Automated External Defibrillator (AED) and Personal Protective Equipment (PPE) Programs.

Responsibilities

• Prepare, format, proofread, and process documents, correspondence, and reports.
• Maintain organized electronic and paper files; update, retrieve, and archive records according to procedures.
• Enter, update, and verify data in databases, spreadsheets, and ministry systems.
• Produce routine reports and summaries to support program operations.
• Respond to phone, email, and in‑person inquiries; provide information or direct clients to appropriate staff.
• Process administrative transactions, applications, and financial documents such as invoices, payments, receipts, and expense reports.
• Monitor and code expenditures; assist with basic budget tracking.
• Handle incoming and outgoing mail and ensure timely document distribution.
• Maintain office supplies and equipment; coordinate orders and track inventory.
• Schedule and support meetings, events, and staff activities by preparing materials and managing calendars.
• Create, update, and organize case files or client information for review by program staff.
• Check documents and data for completeness, accuracy, and compliance with policies.
• Provide basic support for office software and equipment troubleshooting.
• Maintain confidentiality, adhere to records-management standards, and work collaboratively to support efficient, client-focused office operations.

Qualifications

Job Capabilities:

As a public servant, we are seeking someone who:

• Is accountable, takes ownership of their work by contributing to organizational outcomes and demonstrates the corporate values in our Commitment to Excellence.
• Is innovative and seeks out ways for improvement by thinking creatively, identifying new ideas and taking responsible risks.
• Works collaboratively with others to understand, engage and have meaningful dialogue to achieve work outcomes.
• Is inclusive, identifies and is aware of personal bias, and readily seeks out and appreciates diverse perspectives.
• Is adaptable, continuously learns from experience and applies those learnings to new situations.
• Focuses on achieving public service excellence.

Technical Knowledge and Skills:

To be successful in this role, you will bring strong administrative, communication, analytical and organizational skills, including:

• Accurately enter, format, retrieve andmaintain data using Microsoft 365tools such as Word, Excel, SharePoint and PowerPoint, as well as Oracle-based programs;
• Communicate clearly, orally and in writing, with a variety of audiences to build support, educate and promote understanding;
• Synthesize information, analyze data and prepare clear reports that support program monitoring and decision making;
• Record andorganize a wide variety of information in a clear, concise, accurate and timely mannerso otherscan understand and use it;
• Ability to work independently and as a team member with other individuals and organizations to meet program and Ministry goals and objectives; and
• Knowledge of office and administration procedures, including basic financial and procurement processes.

Typically, the knowledge and experience required for this position is obtained through:

• Successful completion of a Business or Office Administration certificate; and
• Experience using a variety of computer software applications including Microsoft 365 (Word, Excel, SharePoint and Outlook).
• A Health & Safety Administrator certificate from a recognized safety association is an asset.
• An equivalent combination of training and experience may be considered.

This position will require travel on an occasional basis and provides an opportunity to travel to multiple worksites (i.e., provincial parks) within the province and, as such, a valid Class 5 Saskatchewan Driver's License is required.

Job Skills:

• Critical Thinking (Level A)
• Digital Skills (Level A)
• Interacting with Others (Level A)
• Navigating Ambiguity (Level A)
• Managing Self (Level A)
• Health, Safety and Wellness (Level A)
• Data Literacy (Level A)
• Influence (Level A)
• Political and Organizational Awareness (Level A)
• Managing Organizational Resources (Level B)
  
• Vacation, scheduled days off, and other types of leave
• Inclusive work environments
• Career growth, development, and advancement opportunities

Our Commitment to Excellence:

The Government of Saskatchewan upholds deep-rooted values of Respect and Integrity, Serving Citizens, Excellence and Innovation, and Acting as One Team.