Administrative Coordinator, Undergraduate Medical Education (UGME)

Simon Fraser University; Surrey; On-site; CAD 60,000 - 75,000; Full time

Benefits offered by this job

4 weeks’ vacation

Hybrid-work program

Defined benefit pension plan

On-campus tuition waiver for employees

Off-campus tuition reimbursements and/

Job summary

Simon Fraser University in Surrey is seeking an Administrative Coordinator to support the SFU Stephens Family School of Medicine UGME program. You will coordinate day-to-day activities, provide confidential administrative support for operations and academics, and liaise with committees.

The role emphasizes budgeting, policy development, and system improvements, requiring a Bachelor's degree in Business Administration and at least two years of related experience, including project management.

Qualifications

• Bachelor’s degree in Business Administration and two years of related experience, including project management or equivalent.
• Strong planning, coordination and interpersonal communication skills.
• Ability to summarize complex information into reports and develop procedures.

Responsibilities

• Coordinate day-to-day activities of the UGME program.
• Provide confidential administrative support for operational and academic activities.
• Offer committee support, administer budgets and assist with policy development and systems implementation.

Skills

Planning & Coordination

Communication

Organization & Time Mgmt

Research & Analysis

Problem Solving

Independent Work

MS Office & Data Tools

Education

Bachelor’s degree in Business Administration

Tools

Word

Excel

Outlook

Tableau

SIMS

Job description

Who We Are

Simon Fraser University is a leading research university, advancing an inclusive and sustainable future. Our purpose – the essence of SFU – is to create and connect knowledge, learning and community for deeper understanding and meaningful impact. We are committed to fostering excellence, innovation, belonging and community in all that we do.

Help build B.C.’s new medical school from the ground up!

At Simon Fraser University's School of Medicine, we envision a medical education system where students and residents learn as part of a team in primary care and other community-level settings, in patient-centred environments, and with a curriculum that considers social, environmental and prevention contexts. As we establish the school in Surrey, B.C., our growing relationships with the local community, Fraser Health Authority, First Nations Health Authority, physicians and Indigenous partners will help us to meet the diverse health needs of the communities we serve and improve access to primary care throughout the province. We seek to advance reconciliation by embedding and equalizing Indigenous knowledge systems in our learning, research and practices while resting on a solid foundation of high-quality, accredited education and world-class research efforts that keep us oriented towards measurable socially accountable outcomes.

About the Role

The Administrative Coordinator provides administrative, financial, logistical and operational support for the planning, development and implementation of academic and operational related activities within the SFU Stephens Family School of Medicine’s – Undergraduate Medical Education (UGME) program. The Coordinator is responsible for coordinating the day-to-day activities of the UGME program, providing confidential administration support for operational and academic activities, including providing committee support, administering budgets and developing policies, procedures, and systems.

Qualifications

Bachelor’s degree in Business Administration or a related discipline and two years of related experience, including project management or an equivalent combination of education, training and experience.

• Excellent planning and project coordination skills.
• Excellent interpersonal and communication (verbal, written and presentation) skills.
• Excellent organizational, time-management, and problem-solving skills.
• Excellent research and analytical skills with the ability to summarize complex information into reports.
• Excellent problem-solving and conflict resolution skills.
• Ability to work independently, establish priorities, meet deadlines and work on a number of different initiatives concurrently.
• Proficient in the use of spreadsheet, database, and word processing applications (i.e., Word, Excel, Outlook, Tableau, SIMS).

What We Offer

At SFU, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth and development, as well as a safe and respectful workplace. We offer continuing employees who belong in the Administrative & Professional Staff Association (APSA):

• 4 weeks’ vacation (prorated for the first year)*
• Hybrid-work program for eligible positions
• Employer paid defined benefit pension plan
• On-campus tuition waiver for employees and their immediate family members*
• Off-campus tuition reimbursements and professional development funds*

*Prorated for part-time employees

Additional Information

SFU is an equity employer and strongly encourages applications from all qualified individuals including women, Indigenous Peoples, visible minorities, people of all sexual orientations and gender identities, persons with disabilities, and others who may contribute to the further diversification of the university.

We are committed to facilitating accessibility within our application and interview processes. If you require any assistance or accommodations, please contact [e-mail].