Executive Assistant with Marketing Support

Community Sports Partners; Toronto; On-site; CAD 26,000 - 34,000; Part time

Job summary

Community Sports Partners in Toronto, Ontario is seeking an organized Executive Assistant to support the founder, keep priorities moving, and provide practical marketing support across selected businesses.

The role includes inbox triage, calendar management, travel arrangements, partner research, outreach, social media coordination, and CRM/campaign support while handling confidential information with discretion.

Qualifications

• Experience supporting an executive or coordinating business operations.
• Clear written English; strong communication.
• Confidential information handling; sound judgment; strong organization and follow-through.

Responsibilities

• Own founder inbox triage, prepare replies in the founder's voice, track commitments and elevate decisions appropriately.
• Manage calendars, meetings, travel arrangements and reliable follow-through.
• Research family offices, venture firms and potential strategic partners; identify suitable decision-makers and prepare concise meeting briefs.
• Draft personalized outreach, coordinate approved follow-ups and maintain a contact pipeline with clear next steps.
• Support the founder's personal and selected businesses' Instagram, Facebook and LinkedIn presence through content planning, drafting, scheduling and coordination.
• Support the email/SMS specialist with campaign calendars, asset coordination, copy preparation, quality checks and reporting.
• Keep documents, priorities and confidential information organized; coordinate projects independently and surface issues promptly.

Skills

Executive support

Organization

Written English

Communication

Tools

Microsoft 365

Google Workspace

CRM systems

Spreadsheets

Social/content tools

Job description

Toronto, Ontario, Canada | In-office | 20–40 hours per week

Starting pay: CAD $22 per hour. Part-time to full-time hours, with the schedule agreed during the hiring process. This posting is for a current vacancy.

We use AI-assisted tools to support application review. Hiring decisions are made by people.

Community Sports Partners is looking for an organized, resourceful Executive Assistant to support the founder, keep priorities and communications moving, and provide practical marketing support across selected businesses.

What you will do

• Own founder inbox triage, prepare replies in the founder's voice, track commitments and elevate decisions appropriately.
• Manage calendars, meetings, travel arrangements and reliable follow-through.
• Research family offices, venture firms and potential strategic partners; identify suitable decision-makers and prepare concise meeting briefs.
• Draft personalized outreach, coordinate approved follow-ups and maintain a contact pipeline with clear next steps.
• Support the founder's personal and selected businesses' Instagram, Facebook and LinkedIn presence through content planning, drafting, scheduling and coordination.
• Support the email/SMS specialist with campaign calendars, asset coordination, copy preparation, quality checks and reporting.
• Keep documents, priorities and confidential information organized; coordinate projects independently and surface issues promptly.

What you bring

Experience supporting an executive or coordinating business operations; clear written English; sound judgment with confidential information; strong organization and follow-through. Practical familiarity with Microsoft 365 or Google Workspace, spreadsheets, CRM systems and social/content tools. Show how you prioritize competing requests and adapt your writing to another person's voice.

Starting pay: CAD $22 per hour. In-office in Toronto, Ontario. 20–40 hours per week; schedule agreed during hiring.