Executive Assistant

TechAlliance of Southwestern Ontario, London Economic Development Corporation; Toronto; Hybrid; CAD 60,000 - 100,000; Full time

Benefits offered by this job

Career Development

Health & Wellness benefits

Time Off

Financial Security

Rewards and Recognition

Community engagement

Job summary

Canada Life in Toronto is seeking an Executive Assistant to support senior leaders in our Canada Operations and Business Enablement team. This role is hybrid, requiring a minimum of three days per week in the Toronto office.

You will manage calendars, travel, and confidentiality. The successful candidate will have strong organization, discretion, and MS Office skills; experience supporting executives across locations; and the ability to navigate a complex matrixed environment.

Qualifications

• Experience supporting an executive team across locations and with board/regulators.
• Ability to learn and operate within a complex matrixed organization.
• Exceptional Microsoft Office skills and calendar management.
• Customer service mindset and relationship-building with business partners.
• Strong organizational capabilities and handling multiple priorities.
• Post-secondary education or equivalent experience.

Responsibilities

• Organize schedules and reprioritize when priorities shift.
• Coordinate travel, expenses, calendars, and files with minimal supervision.
• Prepare reports, correspondences, and presentation materials.
• Prepare webinars and events as required.
• Preserve confidentiality and exercise sound judgment on sensitive matters.
• Plan team events and department activities and recognize achievements.
• Collaborate with internal teams and provide timely updates.

Skills

Executive support

Matrixed organization

Microsoft Office

Customer service mindset

Relationship building

Multitasking/organization

Education

Post-secondary education

Tools

Microsoft Office Suite

Job description

We are looking for an Executive Assistant in our Canada Operations and Business Enablement team. This is a hybrid role that will require a minimum of 3 days per week in our Toronto office.

The role primarily supports the senior leaders within the division.

To be successful in this role, you must be detail oriented, adaptable and work well with complexity & ambiguity. In addition, you will need to build strong relationships, work independently in a fast-paced environment, and exercise discretion while managing confidential information.

What you will do

• Organize schedules including the evaluation & reprioritization of schedules when unexpected priorities arise.
• Independently follow-up on action items, coordinate travel arrangements and expense reports, maintain calendars, and maintain files.
• Prepare reports, correspondences, and other presentation materials.
• Prepare webinars and other events as required.
• Preserve confidentiality and demonstrate sound judgment regarding sensitive matters.
• Support the planning and organization of team events, including celebrations, activities around holiday season, and recognizing team achievements.
• Plan, organize and manage department activities such as department meetings, townhalls, annual planning and other events.
• Collaborate with internal teams to deliver tasks and providing timely updates and response to all requests.

What you will bring

• Experience in supporting an executive team, across geographic locations, who work closely with executive internal and external stakeholders as well as board and regulators.
• Experience working in a complex matrixed organizational structure and an ability to quickly learn these structures.
• Exceptional Microsoft Office Skills (Excel, Word, Outlook, PowerPoint, and Teams)
• Demonstrated customer service mindset.
• Ability to build and manage trusting relationships with business partners.
• Demonstrated strong organizational capabilities with the ability to handle multiple priorities.
• Post-secondary education, or a combination of education and work experience

The base salary for this position is between $59,800 - $99,700 annually. This represents base salary only and does not represent other variable compensation components of our total compensation ( i.e. annual bonus, commission etc). If you are selected to move forward in our recruitment process, your recruiter will be able to discuss additional details of our total rewards program with you.

Career opportunities will be open a minimum of 5 business days from the date of posting, closing dates will vary depending on the search activity. All applications received will be reviewed on a rolling basis.

Grow with Canada Life

We’reunited by a shared purpose: to improve the financial,physicaland mental well-beingof Canadians. Our company is trusted by 1 in 3 Canadians and contributes to the strength of communities across the country.

We’relooking for people who live our values everyday: we step up, we do the right thing, and we deliver – for our customers,communitiesand each other.Are you someone who always strives to do the right thing, who steps up for themselves and others, and who delivers with impact? Then we want to hear from you!

What we offer

We’re committed to supporting our employees through every stage of their career. Here’s what you can expect as a full-time or part-time permanent team member:

• Career Development: Opportunities for career advancement, access to industry-leading learning programs and up to$2,000 annuallytowardseducation reimbursement.
• Health & Wellness: Flexible health and dental benefits,plus a $5,000 mental health benefit to support your well-being.
• Time Off: In addition to regular vacation andpersonal days,we support communityinvolvement with avolunteer day.
• Financial Security: Company-matching pension plan,share ownership program andadditionalinvestment options.
• Rewards and Recognition: Employee recognition programs, service milestone celebrations, employee discounts and more!
• Emphasis onCommunity: We provide aworkplace whereemployeesfeel connected and supported throughEmployee Resource Groups (ERGs),mentorshipprograms,socialclubsandevents.

We’recommitted to removing barriers and ensuring equal access to employment. Applicants requiring reasonable accommodation during the application process may contact [e-mail] . All information provided will be handledin accordance withapplicable laws and Canada Life policies.

Canada Life would like to thank all applicants, however only those who qualify for an interview will be contacted

Location: Toronto, ON, CA