Executive Assistant

Options Consulting Solutions; Mississauga; On-site; CAD 60,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation

Health benefits

Hybrid work learning opportunities

Job summary

Options Consulting Solutions is seeking an Executive Assistant to provide high-level support to a C-suite leader in West-Toronto. The role focuses on calendar, inbox, and travel management, with the expectation of stepping in as a trusted partner who drives department operations and events.

You will coordinate cross-functional activities, oversee office functions, and guide other administrative staff to uphold standards. A proactive, professional demeanor and strong business acumen are essential.

Qualifications

• 7+ years of Executive Assistant experience to C-suite is preferred.
• Experience in a large, matrixed organization or similar environment is a strong asset.
• Experience in a customer-centric, service-focused setting.

Responsibilities

• Manage the executive's calendar, inbox, and travel arrangements.
• Support department operations and drive cross-team deliverables.
• Plan and run meetings and key departmental engagements, and mentor junior admins.

Skills

Executive support

Calendar management

Travel planning

MS Office proficiency

Stakeholder management

Office operations

Education

Degree/ Diploma in Business Administration or related field

Tools

MS Office

Job description

Executive Assistant - Support a C-suite leader. Lead the function around them.

West- Toronto - Fulltime

We are working with a large, well-established, service-driven organization with a global reputation, and we're looking for an Executive Assistant who wants more than a calendar to manage. You'll be the right hand to a senior executive who believes in trust and building partnerships. This role will be the driving force behind how the department runs.

What you own:

Executive Administration

• Calendar, inbox, and travel. This executive is self-sufficient, so your job is a seamless baseline of support that keeps things moving without needing to be asked.
• Using your strong MS Office skills to support a variety of meetings and presentations.

Department Operations

• Act as the department's task and project manager: drive deliverables across teams, follow up, flag risks early, and keep momentum high. You'll also oversee day-to-day office functions, including meeting rooms and floor management.

Engagement and Events

• Plan and run employee meetings and key departmental engagements independently, start to finish. This is one part of a broader operational role, not the focus of it.
• Guide other administrative employees on the team, setting standards, sharing your expertise, and helping them grow.

What you bring

• 7+ years as an Executive Assistant, ideally supporting C-suite leaders
• A degree/diploma in Business Administration, Communications, or a related field or comparable experience
• Experience in a large, matrixed environment (insurance, financial services, or similar), where you've handled high volume and complex org structures without getting overwhelmed is a strong asset.
• Experience in a customer-centric, service-focused setting
• You'll regularly interface with other C-suite and their assistants at major global partner organizations, so a strong business acumen and professionalism matter.
• A warm, energetic personality that lifts team culture
• Flexibility to be on-site a minimum of 4 days a week, with a willingness to go to 5 when the business needs it
• A high-visibility role with real influence and room to grow
• Competitive compensation and comprehensive health and benefits
• A hybrid environment with continuous learning opportunities
• A collaborative, inclusive culture that values people as much as performance

We're committed to employment equity and to building a diverse, inclusive workplace. Accommodations are available upon request throughout the hiring process.

*Successful candidate must be able to successfully clear background checks*