Personal Assistant

Adecco Portugal; Markham; On-site; CAD 70,000 - 110,000; Full time

Job summary

Adecco is seeking a highly organized Personal Assistant to support a senior executive with business ventures, charitable activities, events, and private affairs. This role blends executive support, project coordination, travel logistics, and high discretion.

You will work closely with the Chairman/CEO, manage multiple projects, plan and execute events, handle property coordination, and arrange domestic and international travel.

Qualifications

• 5+ years of experience supporting Chairman, CEO, entrepreneurs, family offices, or high-net-worth individuals.
• Exceptional organizational and project management abilities.
• Strong communication and relationship-building skills.
• Advanced proficiency in Microsoft Office Suite and digital collaboration tools.
• Proven ability to manage multiple priorities with minimal supervision.
• Strong judgment, problem-solving skills, and attention to detail.
• Demonstrated professionalism, discretion, and confidentiality.

Responsibilities

• Plan and execute corporate, charitable, fundraising, and social events.
• Coordinate logistics with venues, vendors, sponsors, guests, and third-party representatives.
• Assist with high-profile events requiring exceptional attention to detail and discretion.
• Manage invitations, guest lists, schedules, and event follow-up activities.
• Coordinate residential property maintenance, repairs, and service providers.
• Liaise with contractors, trades, and household vendors to ensure work is completed efficiently.
• Schedule appointments, oversee service visits, and occasionally be present during maintenance or repair work.
• Assist with personal administrative matters and family-related logistics as required.
• Coordinate domestic and international travel arrangements, itineraries, accommodations, and transportation.
• Accompany the executive on business travel when required.
• Manage travel-related schedules, meetings, and event logistics.
• Prepare presentations, reports, meeting materials, and correspondence.
• Track timelines, deliverables, and stakeholder commitments.
• Liaise with internal teams, consultants, vendors, and external partners.

Skills

Executive support

Project management

Event planning

Travel coordination

Discretion & confidentiality

Communication skills

Microsoft Office

Tools

Microsoft Office

Job description

Permanent, Full-Time | 40 hours per week, flexible to overtime as required

Are you a highly organized, resourceful professional who thrives in a dynamic environment where every day is different? We are seeking an experienced Personal Assistant to support a senior executive involved in business ventures, special projects, community initiatives, events, and private affairs.

This unique role combines executive support, project coordination, event management, travel logistics, and occasional property and personal affairs management. The successful candidate will become a trusted partner who can anticipate needs, manage competing priorities, and execute with discretion and professionalism.

About the Opportunity

Working closely with the Chairman/CEO/President, you will oversee a variety of projects and initiatives spanning personal and business operations, philanthropic/charitable activities, community engagement, and special events. This role offers significant variety and exposure to high-profile projects and stakeholders. The position is primarily Monday to Friday; however, flexibility is required to support occasional evening and weekend events.

Key Responsibilities

Events, Community & Philanthropic Initiatives

• Support the planning and execution of corporate, charitable, fundraising, and social events.
• Coordinate logistics with venues, vendors, sponsors, guests, and third-party representatives.
• Assist with high-profile events requiring exceptional attention to detail and discretion.
• Manage invitations, guest lists, schedules, and event follow-up activities.

Property & Personal Affairs Coordination

• Coordinate residential property maintenance, repairs, and service providers.
• Liaise with contractors, trades, and household vendors to ensure work is completed efficiently.
• Schedule appointments, oversee service visits, and occasionally be present during maintenance or repair work.
• Assist with personal administrative matters and family-related logistics as required.

Travel & Executive Logistics

• Coordinate domestic and international travel arrangements, itineraries, accommodations, and transportation.
• Accompany the executive on business travel when required.
• Manage travel-related schedules, meetings, and event logistics.

Executive & Special Project Support

• Manage and coordinate multiple projects from planning through execution.
• Prepare presentations, reports, meeting materials, and correspondence.
• Track timelines, deliverables, and stakeholder commitments.
• Liaise with internal teams, consultants, vendors, and external partners.
• Provide administrative and operational support to ensure projects remain on schedule.

Qualifications

• 5+ years of experience supporting Chairman, CEO, entrepreneurs, family offices, or high-net-worth individuals.
• Exceptional organizational and project management abilities.
• Strong communication and relationship-building skills.
• Advanced proficiency in Microsoft Office Suite and digital collaboration tools.
• Proven ability to manage multiple priorities with minimal supervision.
• Strong judgment, problem-solving skills, and attention to detail.
• Demonstrated professionalism, discretion, and confidentiality.

Preferred Experience

• Executive Assistant or Chief of Staff-type responsibilities.
• Event planning and VIP guest coordination.
• Travel planning and itinerary management.
• Real estate, development, property management, or household management coordination.
• Supporting charitable foundations, community organizations, or special events.

Additional Requirements

• Valid Ontario driver's license and reliable transportation.
• Comfortable travelling and occasionally accompanying the executive on business trips (local, national, international).
• Ability to work occasional evenings and weekends to support events and special initiatives.
• Professional presence and confidence interacting with senior leaders, community stakeholders, vendors, and VIP guests.

What We're Looking For

The ideal candidate is:

• Highly proactive and solution-oriented
• Adaptable and comfortable with changing priorities
• Exceptionally organized and detail-focused
• Discreet, trustworthy, and professional
• Able to balance executive support and personal support with hands-on project execution
• Comfortable operating in both professional and personal affairs environments

If you enjoy variety, thrive in fast-paced environments, and are looking for a career opportunity that offers exposure to impactful projects, executive leadership, and community initiatives, we would love to hear from you.

Vacancy Status: This posting is for an existing vacancy.

At Adecco our purpose is simple: to make the future work for everyone. We live our values, Passion, Collaboration, Inclusion, Courage, and Customers at Heart, by fostering a workplace where diversity is celebrated and every voice matters. We encourage applications from individuals of all backgrounds and identities. Together, we’re making the future work for everyone.