Executive Assistant, CIO

Altis Technology; Toronto; On-site; CAD 70,000 - 90,000; Full time

Job summary

Altis Technology in Toronto, ON is seeking an experienced Executive Assistant to support a high-profile executive in a fast-paced, public-facing role spanning business leadership, philanthropy, media, travel, and personal commitments.

You will partner with senior leaders and external stakeholders, manage a complex calendar, coordinate travel, prepare briefing materials, and handle confidential matters with discretion.

Qualifications

• 5+ years of executive support experience, ideally supporting a C-suite executive or founder.
• Exceptional calendar management, travel coordination, and executive administration skills.
• Strong executive presence with cross-level relationship building.
• Outstanding organizational skills with prioritization abilities.
• Highly proactive and independent with minimal direction.
• Advanced proficiency with Microsoft Office (Outlook, PowerPoint, Word, Excel).
• Flexibility to support occasional evening or weekend requests.

Responsibilities

• Manage a highly complex calendar balancing business and personal priorities.
• Coordinate domestic and international travel and meetings.
• Prepare presentations, materials, and executive briefing packs.
• Serve as a trusted point of contact with discretion.
• Coordinate personal appointments and family scheduling while staying organized.
• Anticipate challenges and keep priorities moving in a fast-paced environment.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Independent worker

MS Office

Discretion

Tools

MS Office Suite

Job description

Location: Toronto, ON (On-site, 5 days/week)

Language: Excellent written and verbal English communication skills are required.

Background Check Requirement: Successful completion of a criminal record check and two professional reference checks.

About the Opportunity

Our client, a leading organization in the financial services sector, is seeking an experienced Executive Assistant to support a high-profile executive whose work spans business leadership, philanthropy, media, travel, and personal commitments. This is an opportunity to become a trusted partner to a dynamic leader in a fast-paced environment where no two days are the same.

Working closely with senior leaders, external stakeholders, and trusted partners, you'll play a critical role in ensuring priorities stay on track, relationships are managed seamlessly, and every detail is executed with precision. If you thrive in a high-performance environment, enjoy variety, and take pride in anticipating what's needed before it's asked, this role offers exceptional exposure and impact. The role combines executive and personal support responsibilities and requires some flexibility beyond a traditional office schedule.

What's In It for You

• The opportunity to work alongside an accomplished executive with broad business and community involvement
• A collaborative, entrepreneurial workplace that values initiative, trust, and accountability
• Meaningful exposure to executive decision-making and high-profile projects
• A role where you can build long-term relationships and make a visible impact every day
• Comprehensive benefits and a supportive environment that recognizes high performance
• The chance to build a rewarding career supporting a dynamic leader in a fast-paced, high-impact role

Your Responsibilities

• You'll manage a highly complex calendar, balancing shifting business and personal priorities with confidence.
• You'll coordinate domestic and international travel, prepare detailed itineraries, and manage logistics for meetings and events.
• You'll prepare presentations, meeting materials, correspondence, and executive briefing packages.
• You'll act as a trusted point of contact for internal and external stakeholders, exercising discretion and sound judgment.
• You'll coordinate personal appointments, family scheduling, and other confidential matters while maintaining exceptional organization.
• You'll anticipate challenges, solve problems proactively, and ensure priorities continue moving forward in a fast-paced environment.

Skills and Qualifications

• 5+ years of executive support experience, ideally supporting a C-suite executive or founder in a fast-paced environment.
• Exceptional calendar management, travel coordination, and executive administration skills.
• Strong executive presence with the confidence to build relationships across all levels of an organization.
• Outstanding organizational skills, with the ability to manage competing priorities and adapt quickly to changing demands.
• Highly proactive, resourceful, and comfortable working independently with minimal direction.
• Advanced proficiency with Microsoft Office, including Outlook, PowerPoint, Word, and Excel.
• Flexibility to support occasional evening or weekend requests as business needs require.

Note from the Hiring Manager

"We're looking for someone who genuinely enjoys being the person others rely on. If you're energized by variety, thrive in a fast-moving environment, and take pride in building trusted relationships while staying one step ahead, we'd love to meet you."

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.