Executive Assistant – Winnipeg, MB

Paterson Grain; Winnipeg; On-site; CAD 45,000 - 60,000; Full time

Benefits offered by this job

Company paid benefits

Paid vacation and personal days

Job summary

Paterson GlobalFoods in Winnipeg, MB is seeking a polished Executive Assistant to support the CEO with confidential administrative tasks in a fast-paced environment. This full-time onsite role requires reliability and strong communication skills.

The position involves anticipating needs, managing complex calendars, arranging detailed travel, preparing agendas and minutes, and producing professional reports and presentations. Applicants must be able to commute to the downtown office daily.

Qualifications

• Supports a senior executive with confidential administrative tasks.
• Manages calendars, meetings, and correspondence.
• Prepares reports, presentations, and documents using MS Office.
• Handles invoices, expenses and basic budgeting tasks.
• Plans and coordinates events and special projects.

Responsibilities

• Manage complex and confidential executive calendar.
• Coordinate travel and prepare meeting materials.
• Prepare reports, presentations, and documents.
• Handle invoices and expenses.
• Support events and ad-hoc duties.

Skills

Executive support

Calendar management

Travel coordination

Document preparation

Budgeting/expenses

Event planning

Job description

Paterson GlobalFoods is currently seeking a highly dependable, polished, results-oriented professional to fill the role of Executive Assistant. The successful candidate will be responsible for complex and confidential administrative assignments in support of the Executive.

The Executive Assistant will be a highly resourceful team-player who is comfortable working in a fast-paced environment while remaining organized, flexible and efficient. This individual will have the ability to fully anticipate the needs of the Executive, remain cool and collected under pressure, and will possess excellent communication and time management skills.

This position is based full-time in our downtown Winnipeg office. Hybrid and remote work arrangements are not available, and the successful candidate must be able to reliably commute to the office each workday.

Qualifications

• Prior Executive Assistant experience, including managing and organizing the Executive's schedule, coordinating complex and detailed travel plans, preparing agendas, minutes and meeting documents is considered an asset.
• Comfortable preparing documents such as reports, presentations, proposals, etc., using PowerPoint, Word and Excel.
• Ability to prioritize and manage multiple projects simultaneously and follow through on tasks and issues in a timely manner.
• Experience managing a variety of bills and invoices, bank/credit card accounts, accounting tasks, and expense reports is considered an asset.
• Experience organizing special events including planning, invitations, facilities, catering arrangements, and verifying facility contracts.
• Other duties as assigned

Benefits

• Attractive compensation package including company paid medical & dental benefits.
• Work-life balance and Employee Assistance Programs.
• On the job training & development and career growth opportunities.
• Discount on GoodLife Fitness membership
• Paid vacation and personal days.

Paterson GlobalFoods (PGF) is a private, family owned, agri-food business with a long-standing history deeply rooted in Canadian agriculture. PGF operates multiple subsidiaries and divisions within the grain, food and transportation industries fulfilling the global demand for high quality food products and commodities.

We thank all applicants for their interest, however only those selected further in the process will be contacted.

Paterson GlobalFoods Inc. is an equal opportunity employer and is committed in building a skilled and diverse workforce. We encourage women, aboriginal peoples, members of visible minorities and persons with disabilities to apply and self-identify.

Job Category: Administration

Job Type: Full-time

Company: Paterson GlobalFoods

Country: Canada

Province: MB

City: Winnipeg