Executive Assistant – Winnipeg, MB

Patersongrain; Winnipeg; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Medical & dental benefits

Work-life balance

Training & career growth

GoodLife Fitness discount

Paid vacation & personal days

Job summary

Paterson GlobalFoods is seeking a highly dependable Executive Assistant to provide confidential administrative support to the Executive in a fast-paced downtown Winnipeg office. The role requires polished communication, strong organizational skills and the ability to anticipate needs.

Responsibilities include managing the Executive’s calendar and travel, preparing agendas and documents, handling invoices and expense reports, and coordinating events as needed.

Qualifications

• Prior Executive Assistant experience supporting an executive, including scheduling and travel planning.
• Ability to prepare reports, presentations and meeting documents with professional finish.
• Experience handling multiple bills, invoices and expense reports.

Responsibilities

• Provide confidential administrative support to the Executive.
• Manage complex calendars, travel arrangements, agendas and minutes.
• Prepare documents and presentations; coordinate meetings and events as needed.

Skills

Communication

Time management

Tools

PowerPoint

Word

Excel

Job description

Paterson GlobalFoods is currently seeking a highly dependable, polished, results-oriented professional to fill the role ofExecutive Assistant. The successful candidate will be responsible for complex and confidential administrative assignments in support of the Executive.

The Executive Assistant will be a highly resourceful team-player who is comfortable working in a fast-paced environment while remaining organized, flexible and efficient. This individual will have the ability to fully anticipate the needs of the Executive, remain cool and collected under pressure, and will possess excellent communication and time management skills.

This position is based full-time in our downtown Winnipeg office. Hybrid and remote work arrangements are not available, and the successful candidate must be able to reliably commute to the office each workday.

Qualifications

• Prior Executive Assistant experience, including managing and organizing the Executive’s schedule, coordinating complex and detailed travel plans, preparing agendas, minutes and meeting documents is considered an asset.
• Comfortable preparing documents such as reports, presentations, proposals, etc., using PowerPoint, Word and Excel.
• Ability to prioritize and manage multiple projects simultaneously and follow through on tasks and issues in a timely manner.
• Experience managing a variety of bills and invoices, bank/credit card accounts, accounting tasks, and expense reports is considered an asset.
• Experience organizing special events including planning, invitations, facilities, catering arrangements, and verifying facility contracts.
• Other duties as assigned

Benefits

• Attractive compensation package including company paid medical & dental benefits.
• Work-life balance and Employee Assistance Programs.
• On the job training & development and career growth opportunities.
• Discount on GoodLife Fitness membership
• Paid vacation and personal days.

Paterson GlobalFoods (PGF) is a private, family owned, agri-food business with a long-standing history deeply rooted in Canadian agriculture. PGF operates multiple subsidiaries and divisions within the grain, food and transportation industries fulfilling the global demand for high quality food products and commodities.

We thank all applicants for their interest, however only those selected further in the process will be contacted.

Paterson GlobalFoods Inc. is an equal opportunity employer and is committed in building a skilled and diverse workforce. We encourage women, aboriginal peoples, members of visible minorities and persons with disabilities to apply and self-identify.