Executive Assistant

Adecco Portugal; Brockville; On-site; CAD 47,000 - 63,000; Full time

Benefits offered by this job

Medical and dental benefits

Paid weekly

Training programs

Fast onboarding

Job summary

Adecco is seeking an Executive Assistant for a full-time temporary role in Smiths Falls, ON. The position supports senior leadership with calendar management, communications, and executive administration.

Salary is $55,000 per year. This temporary role with potential for permanence offers a fast-paced environment with opportunity to contribute across administrative initiatives.

Qualifications

• 3-5 years of Executive Assistant or Senior Administrative experience.
• Post-secondary education in Business Administration, Office Administration, or related field is an asset.
• Strong organizational, time-management and communication skills.

Responsibilities

• Manage a complex calendar with changing priorities.
• Coordinate leadership meetings and travel logistics.
• Prepare and distribute reports, presentations, and meeting materials.

Skills

Organizationalskills

Calendar management

Communication skills

Multitasking

Discretion

Stakeholder management

Problem solving

MS Office proficiency

Education

Business Administration/Office Admin degree (asset)

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Teams

Job description

Adecco is currently hiring an Executive Assistant for a full-time opportunity in Smiths Falls, ON. This role is ideal for a highly organized, proactive professional who thrives in a fast-paced environment and enjoys supporting senior leadership through effective calendar management, communication, coordination, and executive administration.

• Pay Rate: $55000/year

• Location: Smiths Falls, ON

• Shift: Monday to Friday | 8 AM - 5 PM

• Job type: Temporarywith possibility of permanence |Full-time

• Vacancy Status: This posting is for an existing vacancy.

Here's why you should apply:

• Paid weekly accurate and on time

• Strong health and safety programs

• Medical and dental benefits once qualified

• Free training programs

• New and quicker onboarding process

Responsibilities:

Executive & Calendar Management

• Manage a complex and frequently changing calendar, including meetings, appointments, and scheduling priorities.

• Coordinate leadership meetings, business events, and executive commitments.

• Track deadlines, action items, and key deliverables to ensure timely follow-up.

Meeting & Travel Coordination

• Organize meetings, prepare agendas and materials, coordinate logistics, and record meeting notes when required.

• Coordinate travel arrangements, accommodations, itineraries, and related documentation.

• Support special projects and administrative initiatives across the organization.

Communication & Documentation

• Prepare, edit, format, and distribute reports, presentations, correspondence, and meeting materials.

• Assist with managing executive communications and identifying priority items requiring attention.

• Act as a professional point of contact for internal and external stakeholders.

Administrative Support & Process Improvement

• Maintain confidential records and sensitive information with discretion.

• Support organizational, communication, and administrative processes.

• Identify opportunities to improve efficiency and executive support practices.

Qualifications and Skills:

• 3-5 years of Executive Assistant, Senior Administrative Assistant, or related experience.

• Exceptional organizational and time-management skills.

• Strong attention to detail and commitment to accuracy.

• Excellent verbal and written communication skills.

• Ability to manage multiple priorities in a fast-paced environment.

• Proven ability to handle confidential and sensitive information professionally.

• Strong initiative, sound judgment, and problem-solving abilities.

• Experience working with senior leaders and diverse stakeholders.

• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and other office technologies.

• Post-secondary education in Business Administration, Office Administration, or a related field is considered an asset.

• Must be legally eligible to work, and reside in Canada

At Adecco our purpose is simple: to make the future work for everyone. We live our values, Passion, Collaboration, Inclusion, Courage, and Customers at Heart, by fostering a workplace where diversity is celebrated and every voice matters. We encourage applications from individuals of all backgrounds and identities. Together, we’re making the future work for everyone.