Executive Assistant

HyLife; Steinbach; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive wage

Vacation entitlement in the first year

Comprehensive benefits package

Secure, permanent full-time employment

Employee Referral program – Minimum of

Free Parking

Company events

And more!!!!

Job summary

HyLife in Manitoba is seeking an Executive Assistant to support leadership in a fast-paced, collaborative environment. The role focuses on managing executive communications, travel, meetings, and project coordination.

The successful candidate will have 3-5 years’ experience in an executive office, advanced MS Office skills, and the ability to handle confidential matters with discretion. HyLife offers a competitive wage, vacation in the first year, comprehensive benefits, a permanent full-time

Qualifications

• 3–5 years of experience in an Executive Office environment with strong administrative support.
• Advanced proficiency in Microsoft Office Suite including Excel for data analysis and reporting.
• Exceptional organizational and prioritization abilities with attention to detail.
• Strong interpersonal skills and effective working relationships across levels.
• Capable of handling confidential matters with discretion and professionalism.

Responsibilities

• Manage executive email and critical meeting schedules, rescheduling as needed.
• Coordinate complex executive travel arrangements including flights, accommodations, visas, and itineraries.
• Attend key meetings to record minutes and track action items.
• Liaise with internal/external contacts including vendors, colleagues, and clients.
• Develop reports and research as required by executives.
• Update SOP documents and support KPI reporting.
• Draft and proofread correspondence, agendas, and presentations.
• Process visa and health spending reconciliations per policy.
• Organize Executive Management Team events and leadership sessions.

Skills

Executive support

Travel coordination

Meeting minutes

SOP documentation

MS Office

Tools

MS Excel

Job description

HyLife is a global leader in food processing with a vision to be the best premium pork company in the world. Our mission is to take care of our employees, customers, animals, communities, and our company.

We are looking for motivated individuals who want to grow their careers and make a meaningful impact. As an Executive Assistant, you will play an important role in supporting our operations while working in a collaborative, fast-paced environment.

What we can offer you:

• Competitive Wage
• Vacation entitlement in the first year
• Comprehensive benefits package – dental, vision, extended health, and more
• Secure, stable, and permanent full-time employment
• Employee Referral program – Minimum of $500!
• Free Parking
• Company events
• And more!!!!

Your days will include:

• Managing executive email; managing critical and conflicting meeting schedules, rescheduling appointments, and providing daily briefings.
• Managing complex executive and departmental travel arrangements, including flights, accommodations, visa entry requirements, and preparation of itineraries.
• Attending key meetings to record meeting minutes, track timely completion of action items.
• Acting as a liaison for internal and external contacts, including vendors, colleagues, and clients.
• Conducting research and developing various reports based on the needs of the executives.
• Updating Standard Operating Procedures (SOP) documents.
• Administrative support in Project management and KPI reporting by tracking deadlines and deliverables.
• Drafting and proofreading correspondence, official letters, agendas, reports, slide presentations, and other documents.
• Processing and tracking Visa and Health Spending Reconciliations in compliance with the company policy.
• Organizing and supporting Executive Management Team events and leadership sessions
• including venue selection, travel arrangements, catering, and materials preparation.

To succeed in this role, you must possess:

• 3-5 years’ experience in an Executive Office environment demonstrating strong administrative support and operational efficiency.
• Advanced proficiency in the Microsoft Office Suite including intermediate expertise in MS Excel for data analysis and reporting.
• Exceptional organizational and prioritization abilities, with a keen attention to detail in dynamic, fast-paced environments.
• Strong interpersonal skills and effective working relationships with the ability to listen objectively as well as communicate with personnel at all levels.
• Capable of thriving in high-pressure situations efficiently managing diverse tasks and sensitive matters with discretion, professionalism, and sound judgment.
• Ability to work independently and take initiative.

Quick Facts:

• Culturally diverse – employ people from all over the world
• Fully integrated facility – Feed Mills, Barns, Transportation, and Production Plant
• 2500+ employees worldwide
• We Care about our employees, communities, customers, animals, and the environment

HyLife has an accommodation process for employees with disabilities. If you require a specific accommodation during your employment because of a disability, please contact [e-mail]. An HR representative will be in touch with you as soon as possible. Reasonable accommodations will be determined on a case-by-case basis and our accommodation policy can be forwarded upon request.

We thank all applicants; however, only those selected for further consideration will be contacted.