Executive Assistant to the Vice President Academic and Provost

Douglas College; New Westminster; On-site; CAD 68,000 - 95,000; Full time

Benefits offered by this job

Transit-accessible campuses

Hybrid work arrangements

Health and dental benefits

Defined-benefit pension plan

Professional development opportunities

Fitness centres and classes

Job summary

Douglas College (BC) seeks an Executive Assistant to the Vice President Academic and Provost to provide confidential administrative support, screen matters, and elevate priorities for timely action. The role requires strong organizational and communication skills and the ability to take minutes in a senior administration setting.

With a minimum five years in senior admin, completion of an Office Administration program (degree preferred) and hybrid work options for eligible positions, the

Qualifications

• Completion of a two-year program in Office Administration or equivalent.
• Degree preferred.
• Progressively responsible office administrative experience with at least five years’ experience in a senior administrative support position.
• Excellent organizational, presentation, written and oral communications skills; demonstrated expert level proficiency in using computer software packages for word processing, spreadsheets, databases, and presentation.
• Experience taking and transcribing meeting minutes in a senior administrative environment.
• Demonstrated ability to work independently and meet deadlines.
• Demonstrated ability to work positively and professionally with the public, government departments and employees at all levels of an organization.
• Ability to protect confidential and sensitive information.

Responsibilities

• Provide confidential administrative support to the Vice President Academic and Provost.
• Screen and identify matters requiring the VP’s attention and bring them forward in a timely manner.
• Prioritize and re-direct issues during the VP’s absence.
• This temporary full-time position is available as soon as possible and goes until March 31, 2027.
• Travel between Douglas College locations as required.
• Support other senior leaders as necessary.

Skills

Organizational skills

Communication skills

Minute taking

Independent worker

Confidentiality

Education

Office Administration program

Degree preferred

Tools

MS Word

Excel

PowerPoint

Databases

Job description

Executive Assistant to the Vice President Academic and Provost

Pay Band 6 (Minimum- $67,893, Control Point- $90,524 Maximum- $95,050).

Placement within a salary band is typically up to Control Point based on skills, experience and internal equity. May place over Control Point in limited circumstances.

The Opportunity

Reporting to the Vice President Academic and Provost, this position provides confidential administrative support to the Vice President and the Academic Division. The work often involves sensitive and/or highly confidential issues. This position is challenged to screen and identify matters which require the Vice President’s attention and to bring these forward in a timely manner. During the absence of the Vice President, this position is accountable for prioritizing and re‑directing issues to an appropriate source.

This position may be required to provide additional support to other senior leaders as necessary.

WHO WE ARE

Do what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for passionate, motivated people to join us in making one of Canada’s best degree‑granting colleges even better.

Be a part of an institution where everyone is committed to empowering successful students, creating responsive learning environments, fostering social and environmental responsibility, and supporting healthy learning and work environments.

WHAT WE OFFER

We offer the opportunity to do what you do best in an inclusive, collaborative and collegial environment. At Douglas, our goal is to ensure our people are valued and supported by promoting a healthy work‑life balance, professional growth, and development, as well as a safe and respectful workplace.

• Transit‑accessible campuses
• Hybrid work arrangements for eligible positions
• Excellent Health and Dental Benefits for eligible positions
• Defined‑Benefit Pension Plan for eligible positions
• Professional Development opportunities
• Access to our Fitness Centres and Classes
• Completion of a two-year program in Office Administration or an equivalent combination of training and experience. Degree preferred.
• Progressively responsible office administrative experience with at least five years’ experience in a senior administrative support position.
• Excellent organizational, presentation, written and oral communications skills; demonstrated expert level proficiency in using computer software packages for word processing, spreadsheets, databases, and presentation.
• Experience taking and transcribing meeting minutes in a senior administrative environment.
• Demonstrated ability to work independently and meet deadlines.
• Demonstrated ability to work positively and professionally with the public, government departments and employees at all levels of an organization.
• Ability to exercise good judgment in recognizing scope of authority and protecting confidential and sensitive information.
• Ability to perform administrative duties with deliberate speed and accuracy without immediate and constant supervision.
• Demonstrated abilities that align with the Douglas College Core Competency Framework.

This temporary full-time position is available as soon as possible and goes until March 31, 2027. Regular hours of work are 8:30 am to 4:30 pm Monday to Friday; some evening work will be required to support committees and events and during peak periods.

Travel between Douglas College’s locations as required.

Douglas College is committed to being a workplace that is free of discrimination, that values diversity and is representative, at all job levels, of the communities we serve.