Administrative Associate

Douglas College; New Westminster, Coquitlam; Hybrid; CAD 40,000 - 44,000; Part time

Benefits offered by this job

Transit-accessible campuses

Hybrid work arrangements for eligible

Excellent Health and Dental Benefits

Defined-Benefit Pension Plan

Professional Development opportunities

Fitness Centres and Classes

Job summary

Douglas College is seeking a part-time administrative professional to organize, plan, and provide outstanding customer service for students, faculty and staff. The role focuses on supporting daily operations and ensuring a smooth campus experience.

Strong English communication and organizational skills are essential. The position offers hybrid work arrangements and opportunities to collaborate across New Westminster and other campuses as needed.

Qualifications

• Completed a one year program in Office Administration or related field.
• Diploma or bachelor's degree preferred.
• Good working knowledge of English with strong oral and written communication skills.
• Ability to be flexible and adaptable in a dynamic environment.

Responsibilities

• Organize, plan, and provide exceptional customer service to students, faculty and staff.
• Support daily operations and ensure smooth campus activities.
• Communicate clearly and professionally with diverse campus stakeholders.

Skills

English proficiency

Communication skills

Organizational skills

Problem solving

Education

Office Administration program

Diploma/Bachelor's degree preferred

Job description

Salary Range

$ 28.69 per hour (with wage increments to a max of $ 32.04 per hour). Salary and wage increments are in accordance with the Collective Agreement.

The Opportunity

You’re a pro when it comes to organizing, planning, and providing exceptional customer service. You’re passionate about helping others and you’re committed to ensuring students, faculty, and staff are supported. With your administrative strengths and incredible communication skills, your role is key to maintaining daily operations. If this sounds like you, we need your talents!

WHO WE ARE

Do what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for passionate, motivated people to join us in making one of Canada’s best degree-granting colleges even better.

Be a part of an institution where everyone is committed to empowering successful students, creating responsive learning environments, fostering social and environmental responsibility, and supporting healthy learning and work environments.

WHAT WE OFFER

We offer the opportunity to do what you do best in an inclusive, collaborative and collegial environment. At Douglas, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth, and development, as well as a safe and respectful workplace.

• Transit-accessible campuses


• Hybrid work arrangements for eligible positions


• Excellent Health and Dental Benefits for eligible positions


• Defined-Benefit Pension Plan for eligible positions


• Professional Development opportunities


• Access to our Fitness Centres and Classes


• Completed a one year program in Office Administration or in a related field at a recognized post-secondary institution (diploma/ bachelor’s degree preferred) combined with a minimum of two years related work experience, or an equivalent combination of education, training, and experience


• Good working knowledge of English together with strong oral and written communication skills.


• Good working knowledge of the applicable College policies and procedures


• Proven ability to be flexible and adaptable in a dynamic, ever-changing environment.


• Demonstrated ability to recognize, analyze and resolve problems.


• This regular part-time (17.5 hours per week) position is available starting October 26, 2026.


• Regular hours of work are Mondays, 9:00am-3:30pm, Wednesdays, 9:00am-3:30pm, and Fridays, 9:00am-3:00pm. Shift days and times may change depending on the Department’s need.


• Occasional evening and/or weekend work may be required.


• The position is located at the New Westminster campus; however, successful candidate must be available for occasional work at all Douglas College campuses and offsite locations.


• Douglas College is committed to supporting a healthy work/life balance for employees. A modified/flexible schedule and/or hybrid work from home arrangement may be considered, subject to the terms of the College’s Work From Home Policy.

Equity Statement

Douglas College is committed to fostering a diverse, inclusive and equitable learning and working environment. In support of this journey, we welcome all people to apply, including people from groups that are experiencing inequity, including, but not limited, to Indigenous Peoples, racialized or persons of colour, persons with mental or physical disabilities, persons who identify as women, and/or persons of marginalized sexual orientations, gender identities and expressions, and persons of all faith identities, age, marital status, and parental status.