Executive Assistant to CEO - Strategic Admin Partner

Aquila Chrysaetos Inc.; Toronto; Hybrid; CAD 45,000 - 55,000; Full time

Benefits offered by this job

Extended health care

Dental care

Vision care

Life insurance

Job summary

Werbylo is seeking an Executive Assistant to provide day-to-day business administration to the CEO, including confidential communications, calendar management, travel coordination, and handling special requests. The role requires discretion and a professional demeanor to support high-level matters and personal tasks as needed.

The position is full-time and hybrid, based in Toronto, with responsibilities that span preparing documents, coordinating meetings, and assisting with executive summaries

Qualifications

• Completed post-secondary diploma or degree in Business Administration, or a related field.
• Knowledge of customer service operations and customer retention.
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Ability to communicate effectively and professionally.
• Excellent time management skills and proven ability to meet deadlines.
• Ability to function well in a fast-paced environment.
• Good attention to detail.
• Strong problem-solving skills.
• Strong ability to multitask, prioritize, organize and complete tasks in a timely manner.

Responsibilities

• Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the global operations of the company.
• Manage a daily calendar of meetings and events, ongoing calendar management, and resolving any scheduling issues.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
• Coordinate travel and accommodation arrangements for the CEO, and other executives as needed.
• Prepare expense reports and other ad hoc reports in a timely manner.
• Review and prioritize incoming correspondence (regular mail, email and phone calls), and the ability to refer non-routine calls to the appropriate staff.
• Draft, prepare, and distribute correspondence for internal announcements, board meetings, and organizations accordingly.
• Personal errands as needed including but not limited to managing the Executive’s contacts, planning events and social functions, car service, etc.
• Welcome the Executive’s guests by greeting them, in person or on the phone, answering or directing inquiries.
• Taking initiative to solve problems and take tasks off the Executive’s plate by researching, collecting and analyzing information as needed.
• As office operations grow, this role will be a senior member of the administration team and be able to train and supervise other office staff.
• Meeting with customers/clients (i.e. other business owners) both virtually and in-person with the CEO as needed.
• Attend zoom meetings and audit employee meetings.
• Other related duties as required.

Skills

Customer service

Time management

Communication skills

Multitasking

Problem solving

Education

Post-secondary diploma or degree in Business Administration

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

Werbylo is seeking an Executive Assistant to provide day-to-day business administration to the CEO, including confidential communications, calendar management, travel coordination, and handling special requests. The role requires discretion and a professional demeanor to support high-level matters and personal tasks as needed.

The position is full-time and hybrid, based in Toronto, with responsibilities that span preparing documents, coordinating meetings, and assisting with executive summaries