Executive Assistant to C‑Suite | Global Travel & Events

Mecca Brands; Victoria; On-site; CAD 70,000 - 95,000; Full time

Benefits offered by this job

Professional development programs

Health and well-being initiatives

Reward and recognition programs

Access to bonus and incentive programs

Quarterly product allowance

Employee discounts

Job summary

Mecca Brands is seeking an organized Executive Assistant to support our Leadership Team from our Richmond-based Support Centre. You will manage complex calendars, coordinate high-profile events, and streamline travel logistics across time zones while maintaining confidentiality and a proactive mindset.

You will partner with internal teams and vendors, ensuring seamless execution of programs, meetings, and offsites, while exemplifying our customer-first values and collaborative spirit.

Qualifications

• Experience supporting executive leaders (C-Suite) in a fast-paced environment.
• Expertise in diary management, meeting coordination, travel logistics, and expense handling.
• A high degree of discretion, initiative, and a service-oriented mindset.
• Excellent Microsoft Office skills, particularly Outlook, Word, and Excel.

Responsibilities

• Manage complex and ever-changing executive calendars, across time zones and priorities.
• Plan, coordinate, and execute a wide range of high-impact events, workshops, and programs.
• Partner with internal teams and external vendors to ensure seamless travel, catering, and logistics.
• Maintain confidentiality while managing communications and follow-ups with care.
• Anticipate needs and take a proactive, strategic approach to time and task management.

Skills

Diary management

Meeting coordination

Event planning

Travel logistics

Stakeholder management

Microsoft Office

Tools

Outlook

Word

Excel

Job description

Mecca Brands is seeking an organized Executive Assistant to support our Leadership Team from our Richmond-based Support Centre. You will manage complex calendars, coordinate high-profile events, and streamline travel logistics across time zones while maintaining confidentiality and a proactive mindset.

You will partner with internal teams and vendors, ensuring seamless execution of programs, meetings, and offsites, while exemplifying our customer-first values and collaborative spirit.