Executive Support Lead for Leaders | Travel & Events

RP Investment Advisors LP; Toronto; On-site; CAD 60,000 - 75,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Health Care Spending and Wellness?

Employee Assistance Program (in Conf?

Job summary

RP Investment Advisors LP in Toronto seeks an experienced Executive Assistant to partner with senior leaders. You will manage calendars, travel, expense reporting, and confidential information with discretion, ensuring leaders are well-prepared and informed.

You will coordinate complex meeting logistics, support client and event activities with the Marketing & Sales Enablement teams, and help improve administrative processes.

Qualifications

• Proven experience supporting C-suite executives in a fast-paced environment.
• Strong organizational and multitasking abilities with attention to detail.
• Excellent written and verbal communication with professional demeanor.
• Ability to maintain confidentiality and exercise sound judgement.

Responsibilities

• Manage executive calendars and prioritize scheduling with precision.
• Coordinate complex travel arrangements and itineraries.
• Oversee expense reporting for senior leaders, ensuring policy compliance.
• Prepare and review documents, presentations, and client communications.
• Support meeting logistics, rooms, AV, catering, and materials.
• Collaborate with Marketing and Sales Enablement on client events.
• Act as a professional first point of contact for visitors and clients.
• Help streamline administrative processes and office operations.

Skills

Organization

Interpersonal skills

Communication

Proactive mindset

Discretion

Tools

Concur

Outlook

Excel

SharePoint

Teams

Job description

RP Investment Advisors LP in Toronto seeks an experienced Executive Assistant to partner with senior leaders. You will manage calendars, travel, expense reporting, and confidential information with discretion, ensuring leaders are well-prepared and informed.

You will coordinate complex meeting logistics, support client and event activities with the Marketing & Sales Enablement teams, and help improve administrative processes.