Executive Assistant

Mecca Brands; Victoria; On-site; CAD 70,000 - 95,000; Full time

Benefits offered by this job

Professional development programs

Health and well-being initiatives

Reward and recognition programs

Access to bonus and incentive programs

Quarterly product allowance

Employee discounts

Job summary

Mecca Brands is seeking an organized Executive Assistant to support our Leadership Team from our Richmond-based Support Centre. You will manage complex calendars, coordinate high-profile events, and streamline travel logistics across time zones while maintaining confidentiality and a proactive mindset.

You will partner with internal teams and vendors, ensuring seamless execution of programs, meetings, and offsites, while exemplifying our customer-first values and collaborative spirit.

Qualifications

• Experience supporting executive leaders (C-Suite) in a fast-paced environment.
• Expertise in diary management, meeting coordination, travel logistics, and expense handling.
• A high degree of discretion, initiative, and a service-oriented mindset.
• Excellent Microsoft Office skills, particularly Outlook, Word, and Excel.

Responsibilities

• Manage complex and ever-changing executive calendars, across time zones and priorities.
• Plan, coordinate, and execute a wide range of high-impact events, workshops, and programs.
• Partner with internal teams and external vendors to ensure seamless travel, catering, and logistics.
• Maintain confidentiality while managing communications and follow-ups with care.
• Anticipate needs and take a proactive, strategic approach to time and task management.

Skills

Diary management

Meeting coordination

Event planning

Travel logistics

Stakeholder management

Microsoft Office

Tools

Outlook

Word

Excel

Job description

Are you an incredibly organized, detail-driven and energetic Executive Assistant always two steps ahead of your exec? We are looking to hire an executive assistant into our Richmond based Support Centre. This role plays a pivotal part in keeping our business moving by supporting a key individual of the Leadership Team (C- Suite) . From coordinating high-profile programs and diary management to facilitating offsites and major events, to national and international travel plans, you'll help bring structure and efficiency to a fast-paced, people-first business.

The Role You Could Play:

As Executive Assistant, you will be the glue that holds our strategic and operational rhythm together. You'll provide high-level administrative support and be the force behind the smooth coordination of key leadership initiatives.

• Manage complex and ever-changing executive calendars, across time zones and priorities.
• Plan, coordinate, and execute a wide range of high-impact events, workshops, and programs.
• Partner with internal teams and external vendors to ensure seamless travel, catering, and logistics.
• Maintain confidentiality while managing communications and follow-ups with care.
• Anticipate needs and take a proactive, strategic approach to time and task management.

What You Will Bring:

You are known for your reliability, professional poise, and ability to remain composed and focused in dynamic environments. You're a fast-thinker, exceptional communicator, and thrive in an environment where no two days are the same.

• Previous experience supporting executive leaders (C Suite) in a fast-paced environment.
• Expertise in diary management, meeting coordination, travel logistics, and expense handling.
• A high degree of discretion, initiative, and a service-oriented mindset.
• Excellent Microsoft Office skills, particularly Outlook, Word, and Excel.
• A natural collaborator who can juggle multiple stakeholders, shifting priorities, and competing demands.

Your Life At MECCA

Whilst we are singularly focused on our #CustomerFirst mantra, we know that wouldn't be possible without an incredible team that is guided by our MECCA values and motivated each and every day to be solutions-focused, innovative, collaborative and adaptable, and have a bit of fun along the way! Some of our other team member benefits include:

• Professional development programs and first-class digitised learning offering
• Health and well-being initiatives
• Reward and recognition programs
• Access to bonus and incentive programs
• Access to quarterly product allowance
• Up to 40% discount to spoil yourselves and your immediate family, subject to company policy!

There are also so many other ways in which you'll be made to feel part of the MECCA story as we love to celebrate, surprise and delight our team along the way. To learn more about life at MECCA Brands, follow us on LinkedIn at MECCA Brands or @lifeatmecca and for all current opportunities, visit www.mecca.com.au/careers