Executive Assistant (BC)

ETAC Service & Supply; Winnipeg, Burnaby; On-site; GBP 16,000 - 22,000; Full time

Benefits offered by this job

Dental care

Extended health care

Paid time off

Job summary

ETAC Service & Supply in Burnaby, BC, is seeking an Executive Assistant to support the Director with daily administrative, business, and operational responsibilities on-site. You will manage calendars, coordinate communications, organize documents, prepare reports and presentations, and assist with special projects while maintaining confidentiality.

The ideal candidate has prior EA or administrative experience, excellent English communication, and strong organizational skills.

Qualifications

• Previous experience as an Executive Assistant, Administrative Assistant, or Office Administrator.
• Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• Excellent written and verbal English communication skills.
• Strong organizational and time management abilities.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Professional, detail-oriented, and self-motivated.
• Experience in engineering, manufacturing, or industrial industries is an asset.

Responsibilities

• Manage the Director’s calendar, appointments, meetings, and travel arrangements.
• Screen and prioritize emails, phone calls, and correspondence.
• Prepare, proofread, and organize business documents, reports, presentations, and meeting materials.
• Coordinate meetings with customers, suppliers, and business partners.
• Take meeting notes and follow up on action items when required.
• Maintain organized electronic and physical filing systems.
• Assist with quotations, proposals, contracts, and other administrative documentation.
• Coordinate with internal departments to ensure projects and tasks remain on schedule.
• Track outstanding items and remind the Director of important deadlines and follow-ups.
• Assist with event planning, customer visits, and company meetings.
• Conduct internet research and gather information for business development and strategic planning.
• Handle confidential business information with discretion.
• Provide general administrative support and perform other duties as assigned.

Skills

Executive support experience

Calendar management

Email management

Travel coordination

Confidentiality

Organizational skills

Time management

English communication

Tools

Microsoft Office

Job description

At ETAC Service & Supply, we are committed to powering projects of industry across North America. Manufacturing, construction, industrial, energy sectors, and emerging industries such as electric vehicle charging infrastructure can benefit from our streamlined distribution services.

ETAC is seeking a highly organized and proactive Executive Assistant to support the Director with daily administrative, business, and operational responsibilities.

The successful candidate will help manage schedules, coordinate communications, organize documents, and assist with special projects while maintaining professionalism and confidentiality.

• Manage the Director’s calendar, appointments, meetings, and travel arrangements.
• Screen and prioritize emails, phone calls, and correspondence.
• Prepare, proofread, and organize business documents, reports, presentations, and meeting materials.
• Coordinate meetings with customers, suppliers, and business partners.
• Take meeting notes and follow up on action items when required.
• Maintain organized electronic and physical filing systems.
• Assist with quotations, proposals, contracts, and other administrative documentation.
• Coordinate with internal departments to ensure projects and tasks remain on schedule.
• Track outstanding items and remind the Director of important deadlines and follow-ups.
• Assist with event planning, customer visits, and company meetings.
• Conduct internet research and gather information for business development and strategic planning.
• Handle confidential business information with discretion.
• Provide general administrative support and perform other duties as assigned.
• Previous experience as an Executive Assistant, Administrative Assistant, or Office Administrator.
• Excellent written and verbal English communication skills.
• Strong organizational and time management abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• Ability to prioritize multiple tasks in a fast-paced environment.
• Professional, detail-oriented, and self-motivated.
• Experience working in engineering, manufacturing, or industrial industries is considered an asset.
• Education or experience in law, legal administration, or as a paralegal is considered an asset but is not required.
• Mandarin language skills are considered an asset but is not required.
• Full-time, Permanent
• Starting at $26.00 per hour, depending on experience.
• Dental care
• Extended health care
• Paid time off

Language Requirement

• English required
• Mandarin considered an asset

Schedule

• 8 hour shift
• Monday to Friday

Work Location

• On site in Burnaby, BC, V5H 4G5
• Frequent travel is required to support the Director.

Require Resume

• Yes

38 Terracon Pl
Winnipeg, MB, Canada
R2J 4G7