Executive Assistant

McNeill Nakamoto Recruitment Group; Surrey; On-site; CAD 90,000 - 100,000; Full time

Job summary

McNeill Nakamoto Recruitment Group is seeking an Executive Assistant to provide high-level support to senior leadership in the Surrey, BC area. The role focuses on calendar management, travel coordination, and confidential administration, with a proactive, detail-oriented approach.

The ideal candidate will have 8+ years in an EA capacity, strong MS Office skills, and experience handling diverse duties in a fast-paced environment.

Qualifications

• 8+ years of experience in a senior-level executive assistant role.
• Degree or Diploma in Office Administration, Business, or related field.
• Event planning experience is a plus.
• Strong proficiency with Microsoft Office, especially Excel.

Responsibilities

• Manage Executives’ complex calendars, inbox, and meeting scheduling.
• Organize domestic and international travel, including expense reports.
• Communicate with internal and external stakeholders on behalf of the Executives.
• Identify scheduling conflicts and resolve issues proactively.
• Coordinate logistics for meetings, including materials, agendas, and minutes.
• Prepare reports, documents, and presentations, handling confidential information.
• Attend and support business meetings with logistics, minutes, and distribution.
• Maintain confidentiality of sensitive information.
• Provide personal assistance to Executives as needed.
• Organize event logistics for company functions throughout the year.
• Contribute to additional operational projects as required.

Skills

Executive support

Calendar management

Travel coordination

Education

Degree or Diploma in Office Administration/Business

Tools

Microsoft Office Suite

MS Excel

Job description

We are looking for a resourceful and detail-oriented Executive Assistant for our client, a well-established company within the sales and distribution sector. This position plays an important role in providing a high level of executive support to a group of senior leadership team members. As the ideal candidate, you are detailed, proactive and possess excellent organizational skills to prioritize and adapt to the diverse needs of the role. If this sounds like you, we would love to connect with you today!

Location: Surrey, BC

Expected Salary Range: $90,000 - 100,000 per year

Responsibilities

• Manage the Executives’ complex calendar, inbox/email communications, and meeting management
• Organize travel arrangements and associated logistics for both domestic and international travel, including preparation of expense reports
• Handle communication with internal and external parties, on behalf of the Executive
• Proactively identify scheduling conflicts or emerging issues and take action to provide resolution in a timely manner
• Coordinate and manage logistics for business meetings including required materials, agendas, and minutes
• Prepare reports, documents, and presentations, including handling of confidential correspondence
• Arrange and attend business meetings including preparation of logistics, materials, minute-taking and distribution, as required
• Maintain confidentiality with exposure to and handling of sensitive company-related and personal information
• Provide personal assistance to the Executives based on current and varying needs
• Organize event logistics for company functions throughout the year
• Additional operational projects, as needed

Requirements

• 8+ years’ experience in a senior-level executive assistant support position is ideal
• Degree or Diploma in Office Administration, Business or relevant field of study
• Previous event planning experience would be considered an asset
• Strong proficiency with Microsoft Office Suite, specifically MS Excel, possessing strong overall technical skills
• Highly organized and detailed with effective time management abilities, and able to work within tight deadlines and changing priorities in a day
• Excellent verbal, written and interpersonal skills with expert ability to be proactive and resolve issues
• Possess calm professionalism with the ability to exercise discretion and maintain confidentiality to the highest degree
• Have a positive, entrepreneurial, and 'can-do' attitude
• Be able to travel locally on an as-needed basis

McNeill Nakamoto is committed to recruiting with a focus on equal opportunity, diversity and inclusion, therefore, we strongly encourage applications from underrepresented groups. While we thank all candidates for their interest, only select individuals will be contacted for follow-up.