Executive Administrative Assistant

Altis Technology; Vancouver; On-site; CAD 30,000 - 41,000; Part time

Job summary

Altis Technology in Vancouver, BC, is seeking an experienced administrative professional to provide short-term coverage for a project-focused public sector organization. You will be a key in-person resource for the team, supporting an Executive Project Director and ensuring day-to-day administrative needs run smoothly.

This role is part-time, three eight-hour days per week (typically Tuesday, Wednesday and Thursday with some flexibility).

Qualifications

• 3+ years of administrative or executive support experience in fast-paced/project environment.
• Strong calendar management with proactive prioritization.
• Proficiency with MS Outlook, Word, Excel, PowerPoint and Teams.
• Excellent organization, attention to detail and ability to meet deadlines.
• Confident decision-making and ability to work independently.
• Collaborative communication and support for senior leaders.
• Office administration education is an asset.

Responsibilities

• Manage the Executive Project Director's calendar, prioritizing and adjusting meetings as needs change.
• Coordinate meetings and support shared calendars, ensuring scheduling and logistics stay organized.
• Provide an in-person point of contact for visitors and day-to-day office access needs.
• Coordinate office supply orders and support other administrative tasks.
• Use Microsoft Teams to support approvals, project trackers and team coordination.
• Identify urgent requests, exercise sound judgment and connect team members with the right support.

Skills

Admin support

Calendar management

MS Office

Attention to detail

Independent worker

Communication

On-site experience

Education

Office admin education

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Teams

Job description

Role Type: Part time, 3 days per week (typically Tuesday, Wednesday, Thursday but could be flexible to other days)

Location: Vancouver, BC, fully on-site

Language: Strong written and verbal English communication skills

Duration: September 1st 2026 to October 5, 2026

Background Check Requirement: Criminal record check and 2 professional references required

About the Opportunity

Were hiring an experienced administrative professional to provide short-term coverage for a project-focused public sector organization. Youll be a key in-person resource for the team, primarily supporting an Executive Project Director while helping ensure day-to-day administrative and office needs continue to run smoothly.

This is an ideal opportunity for someone who is proactive, confident and comfortable using their judgment. Priorities can shift quickly in a project environment, so youll work closely with a friendly, approachable leader and a collaborative team that values someone who can anticipate needs and keep things moving.

Whats In It for You

Youll step into a welcoming team with a planned handover to help set you up for success. The role offers exposure to executive support and a dynamic project environment, with the opportunity to make an immediate impact during a defined assignment.

Youll work 3 eight-hour days per week, typically Tuesday, Wednesday and Thursday, with some flexibility around days and start times. The office is closed September 30.

Your Responsibilities

• Youll manage the Executive Project Directors calendar, assessing priorities and adjusting meetings as needs change.
• Youll coordinate meetings and support shared calendars, helping ensure scheduling and logistics stay organized.
• Youll provide an in-person point of contact for visitors and support day-to-day office access needs.
• Youll coordinate office supply orders and assist with other shared administrative requirements.
• Youll use Microsoft Teams to support approvals, project trackers and team coordination.
• Youll identify urgent requests, use sound judgment and connect team members with the right support.

Skills and Qualifications

• 3+ years of administrative or executive support experience, ideally in a fast-paced or project environment.
• Strong calendar management experience with a proactive approach to changing priorities.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint and Teams.
• Excellent organization, attention to detail and ability to meet deadlines.
• Confident decision-making skills and the ability to work independently when needed.
• Personable, collaborative communication skills and comfort supporting senior leaders.
• Office administration education is an asset.

Why Partner with Altis

If youve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if youre a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

Additional Information

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.

All qualified applicants will receive fair consideration for employment.

We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities.

If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.