Executive Assistant

Impact Recruitment; Coquitlam; On-site; CAD 60,000 - 70,000; Full time

Benefits offered by this job

Comprehensive benefits package

Three weeks' vacation to start

RSP matching program

Job summary

Impact Recruitment in Coquitlam, BC is seeking an Executive Assistant to support senior leadership with calendar management, meeting prep, travel arrangements, and communications. The role also helps coordinate office operations and cross-functional initiatives.

The ideal candidate has 2+ years of EA or senior administrative experience, strong MS Office skills, and excellent organizational and time-management abilities to juggle multiple priorities in a fast-paced environment.

Qualifications

• 2+ years of experience in an Executive Assistant or senior administrative support role.
• Degree or diploma in a related field is considered an asset.
• Experience managing executive calendars, correspondence, and email communications.
• Intermediate to advanced proficiency with Microsoft Office.
• Strong organizational, time management, and prioritization skills.
• Proactive, resourceful, and adaptable with the ability to anticipate needs.
• Collaborative approach with strong problem-solving skills and attention to detail.
• Proven ability to manage competing priorities and meet deadlines.

Responsibilities

• Provide day-to-day administrative support to senior leadership, including calendar management and meeting coordination.
• Prepare, proofread, and format correspondence, reports, presentations, and other business documents.
• Coordinate meetings, travel arrangements, and company events.
• Manage priorities, deadlines, and follow-up items to support day-to-day operations.
• Support the administrative and operational needs of the office.

Skills

Executive support

Calendar management

Communication

Organization

Time management

Prioritization

Proactive

Education

Degree or diploma in related field

Tools

Microsoft Office

Job description

Location Coquitlam, Canada Sector Admin & Secretarial Salary 60,000.00 CAD to 70,000.00 CAD per annum

We are hiring an Executive Assistant for our Tri-Cities client. This is an excellent opportunity for someone with 2+ years of Executive Assistant or senior administrative experience to further develop their skills while supporting senior leadership. The ideal candidate is highly organized, proactive, and able to manage multiple priorities in a fast-paced environment.

About the Opportunity

The Executive Assistant will provide administrative support to senior leadership, managing calendars, meeting preparation, travel arrangements, and communications. This role also supports office operations and helps coordinate internal meetings, events, and cross-functional initiatives.

You’ll join a collaborative, fast-paced organization where you’ll have the opportunity to build your executive support and business operations experience while making a meaningful contribution to the team.

About the Position

• Provide day-to-day administrative support to senior leadership, including calendar management and meeting coordination.
• Prepare, proofread, and format correspondence, reports, presentations, and other business documents.
• Coordinate meetings, travel arrangements, and company events.
• Manage priorities, deadlines, and follow-up items to support day-to-day operations.
• Support the administrative and operational needs of the office.

The Requirements

• 2+ years of experience in an Executive Assistant or senior administrative support role.
• Degree or diploma in a related field is considered an asset.
• Experience managing executive calendars, correspondence, and email communications.
• Intermediate to advanced proficiency with Microsoft Office.
• Strong organizational, time management, and prioritization skills.
• Proactive, resourceful, and adaptable with the ability to anticipate needs.
• Collaborative approach with strong problem-solving skills and attention to detail.
• Proven ability to manage competing priorities and meet deadlines.

Compensation & Benefits

• Annual salary of $60,000–$70,000, depending on experience.
• Comprehensive benefits package.
• Three weeks' vacation to start.
• RSP matching program.

We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives.

To be considered, applicants must be legally entitled to work in Canada, including holding any required permits.