Executive Assistant

Crystal Int'l (Group) Inc. & Crystal Claire Cosmetics Inc.; Toronto; On-site; CAD 50,000 - 60,000; Full time

Benefits offered by this job

On-site gym

Employee Health Benefits

Corporate Discount Program

GRSP/DPSP

Job summary

Crystal International (Group) Inc. & Crystal Claire Cosmetics Inc. is seeking an Executive Assistant to support the Administration team in Scarborough.

The role focuses on coordinating executive calendars, travel, communications, and sensitive information handling to ensure smooth day-to-day operations. The ideal candidate has 5+ years of administrative experience, excellent communication skills, and strong organizational abilities.

Qualifications

• Excellent verbal and written communication skills; able to handle sensitive situations professionally.
• Strong organizational and time-management abilities with attention to detail.
• Proactive approach to problem-solving and decision-making.
• Ability to manage confidential information with discretion.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Bilingual English/Chinese is an asset.

Responsibilities

• Works closely with executive leadership to stay informed of commitments and responsibilities.
• Maintains workflow under pressure in a fast-paced environment with changing priorities.
• Schedules and coordinates meetings, travel, and professional association activities.
• Acts as a communication bridge between internal departments and senior management.
• Prioritizes conflicting needs and follows through on projects to completion, even under deadlines.
• Manages sensitive information with utmost professionalism and confidentiality.
• Performs other duties as required.

Skills

Verbal & written communication

Organizational skills

Proactive problem solving

Discretion & confidentiality

MS Office proficiency

Bilingual English/Chinese (asset)

Tools

MS Office Suite

Job description

Crystal International (Group) Inc. is a privately owned global supplier for the color cosmetic, health and beauty, and fragrance industries. Crystal International (Group) Inc. has been

supplying quality packaging since 1991.

We are deeply committed to customer service. We have structured our company on the belief that quality service builds sales. We specialize in plastic injection molding and glass components. We offer customized packaging from concept, design, and finished product. We have an extensive line of stock design packaging from lip gloss, lipstick mascara, eye liner, compacts, jars, pots, nail polish bottles, cosmetic bottles and much more.

Join us, and be the sparkle of our team!

Job Title: Executive Assistant

Department: Administration

Wage Category: Annual Salary with Benefits

Working Location: 165 Milner Avenue, Scarborough, ON M1S 4G7, Canada

Salary: $50,000 to $60,000 per annum

The salary range reflects the expected compensation for this position. The final offer will be determined based on a holistic assessment of the candidate’s qualifications and experience.

Duties and Responsibilities

• Works closely and effectively with executive leadership to stay informed of upcoming commitments and responsibilities, following up appropriately; makes judgments and recommendations to ensure smooth day-to-day engagements
• Maintains workflow under pressure in a fast-paced, high-profile environment while responding effectively to changing priorities and direction.
• Schedules and coordinates meetings, travel arrangements, transportation services, and professional association activities.
• Provides a bridge for smooth communication between internal departments; demonstrates leadership to maintain credibility, trust and support with senior management staff
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
• Manage sensitive information with the utmost professionalism and confidentiality.
• Performs other duties as may be required

Qualifications

• Minimum 5 years of experience in administrative support, executive support, or a corporate office environment.
• Excellent verbal and written communication skills, with the ability to manage sensitive situations and resolve conflicts professionally.
• Strong organizational and time management skills, with the ability to prioritize multiple tasks and maintain exceptional attention to detail.
• Demonstrated proactive approach to problem-solving and sound decision-making abilities.
• Highly resourceful and adaptable, with the ability to work both independently and collaboratively within a team environment.
• Proven ability to handle confidential and sensitive information with discretion and professionalism.
• Demonstrated ability to meet deadlines and achieve high-performance standards in a fast-paced environment.
• Forward-thinking mindset with a continuous focus on identifying opportunities for improvement and recommending effective solutions.
• Experience supporting internal and external communications is preferred.
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Fluent in both English and Chinese is an asset

We care for our employees

• Convenient public transit (bus stop right outside the facility)
• On-site free parking
• On-site gym
• Employee Health Benefits
• Corporate Discount Program
• Group Retirement Saving Plan / Deferred Profit-Sharing Plan (GRSP/DPSP)

For more information, please visit our careers page or follow us on LinkedIn at https://www.linkedin.com/company/crystal-claire-cosmetics-inc/.

This posting represents an existing vacancy within our organization.

We affirm that our hiring process, including candidate screening, evaluation, and selection, does not involve the use of Artificial Intelligence (AI) or automated decision-making tools.

Crystal International Group is an equal opportunity employer. We are committed to providing a workplace that is inclusive, respectful, and free from discrimination. Accommodation is available for applicants with disabilities during all stages of the recruitment process