Executive Assistant (3-Month Contract)

Sephora USA, Inc; Toronto; On-site; CAD 76,000 - 94,000; Full time

Benefits offered by this job

Discount on merchandise

Gratis products

Flash discounts on LVMH brands

Well-Being program

Healthcare plan options

Flexible work schedule

Job summary

Sephora Canada is seeking an Executive Assistant to provide comprehensive administrative support to senior executives. You will manage calendars, travel, expenses, and office operations while upholding a high level of professionalism and discretion.

You will collaborate with the Senior Executive Assistant, support department events, and help maintain orderly day-to-day operations. A proactive, detail-oriented approach is essential for success in a fast-paced environment.

Qualifications

• 5+ years of executive assistant experience.
• Strong organizational and multitasking skills with the ability to manage priorities in a fast-paced environment.
• Discretion and professionalism for handling confidential matters.
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
• Resourceful problem solver with high attention to detail.

Responsibilities

• Manage daily calendars, meetings, and travel for Executive Leaders, including domestic and international trips.
• Process and submit expense reports promptly.
• Provide office management support to keep a clean, organized workspace.
• Support scheduling with the Office Manager/Receptionist as needed.
• Coordinate events and large department/company activities (Town Halls, conferences, etc.).
• Maintain data, reports, and presentation materials for teams.

Skills

Executive support

Organization

Multitasking

Discretion

MS Office

Attention to detail

Communication

Job description

Working Model:

Hybrid (4 days in office)

Vacancy Status

This position is for an existing, open vacancy

Belong to Something Beautiful

At Sephora Canada, beauty is about feeling seen, valued, and empowered, individually and collectively. It is connecting deeply with others, celebrating diversity and inclusivity, unlocking your potential and making a difference every day. Together, we belong to something beautiful.

Ready for a career glow-up? As Executive Assistant, you’ll provide a range of administrative and office support to senior executives while helping create a smooth, organized, and professional experience for the teams you support. The work you do will impact beauty by keeping priorities moving, supporting day-to-day operations, and helping leaders stay focused on what matters most. You’ll be part of a collaborative team that’s united in beauty and equally passionate about service, discretion, and operational excellence.

What You’ll Do:

• Manage daily calendars, including meetings, appointments, and travel arrangements for Executive Leader(s), including local, national, and international travel when applicable
• Manage expenses andsubmitexpense reports for Executive Leader(s)in a timely manner
• Support office management to ensure a clean,organized, and professional working environment for your department’s area
• Be present inofficea minimum of 3 to 4 days a week to ensure office standards aremaintained
• Provide coverage and support for the Office Manager/Receptionist when they are absent
• Collaborate with the Senior Executive Assistant on scheduling to ensure there is adequate office support each day
• Support set-up and tear-down for department events and larger company events such as Town Halls, social events, holiday parties, annual conferences, and other key moments
• Support shipping, receiving, storage, and gratis/product distribution for your team
• Providea high levelof administrative support, ensuring quality service and professionalism in every interaction
• Handle confidential and urgent departmental matters with discretion and sound judgement
• Manage priorities efficiently in a multi-tasked environment and ensure deadlines are met
• Act as a liaison with internal and external partners at all levels of theorganization
• Use professional judgement to screen,prioritize, anddetermineactions for incoming calls and inquiries
• Organizedata, update reports and presentation materials, and support team events, meetings, andtrainings
• Collect and track data, research information, sort and distribute mail, balance and process expense reports, schedule andorganizemeetings, and complete other administrative assignments asrequired

What You’ll Bring:

• You have 5+ years of executive assistant experience
• You have strongorganizationaland multitasking skills, with the ability to manage competing priorities in a fast-paced environment
• You have a high degree of initiative and can work independently while collaborating effectively with a team
• You have the discretion and professionalism needed to handle sensitive and confidential matters
• You are proficient in Microsoft applications, including Word, Excel, PowerPoint, and Outlook
• You are a resourceful and creative problem solver with strong attention to detail anda high levelof accuracy
• You have strong interpersonal and communication skills and bring a professional, discreet, personable, and client service driven approach
• You are flexible with hours and available to work overtime whenrequired

#FSCHIRING

What You’ll Get:

• Caring Community. You’ll collaborate with teammates who are equally passionate about innovating, doing the right things, and driving the industry forward – together, united in beauty.
• Fulfilling Path. Your career glow-up starts here with access to opportunities that will challenge, stretch, and develop your skills. You’ll have access to the global community of luxury group LVMH (Louis Vuitton Moët Hennessy) for endless career opportunities.
• Meaningful Work. As you make an impact on beauty, you’ll feel and see the positive change (consumer, industry, and social) your individual voice is a part of.

Eligibility requirements apply to certain benefits and may vary depending on job classification and length of employment.

• Wealth. We’re passionate about pay equity and transparency. The compensation ranges between CAD$76,000.00 - CAD$94,000.00. The final pay offered will depend on various factors, including but not limited to the actual qualifications and experience of the individual, and any additional non-discriminatory, legitimate business factors relevant to the position and/or location.
• Health. Choose a healthcare plan to fit you and your family’s needs with medical, dental, vision, life, and disability coverage. Access to our Well-Being@Sephora program to support your mental, financial, physical, and social well-being.
• Balance. You’ll be trusted to find the perfect blend of work/life balance that actually works for you with a hybrid work schedule, vacation and flex days, and maternity/paternity leave.
• Growth. A career glow-up is built into every role, with access to training and development programs and resources throughout the year.
• Perks. Think you’ve tried it all? Enjoy a 30% discount on all merchandise/services, opportunities for gratis, and flash sale discounts on LVMH brands.
• Support. Tap into volunteer and donation matching, Employee Assistance Program, and free mental health resources with 24/7 access to Dialogue.

Join us and Belong to Something Beautiful.

Sephora Canada strongly believes in equal opportunity when it comes to employment and advancement. Our goal is to be inclusive, diverse, and representative of the communities where we work while creating an environment where every person can belong, grow, and build a beautiful career. This commitment applies to all candidates and employees regardless of race, ethnicity, citizenship, creed, place of origin, religion, sex, gender identity, gender expression, sexual orientation, family status, marital status, disability, age, and/or any other diversity dimensions. Requests for accommodation due to a disability (visible or otherwise), other protected characteristics or other reasonable circumstances can be made at any stage of the recruitment process and during employment by contacting our People team.

As part of our commitment to transparency and efficiency, we would like to inform you that we utilize Artificial Intelligence (AI) technologies in our recruitment process to assist in the initial screening and evaluation of applications.