Executive assistant

Tobermory; Surrey; On-site; CAD 54,000 - 58,000; Full time

Benefits offered by this job

Employer-paid training

Team-building opportunities

Parking

Job summary

Puneet Immigration Services Inc based in Surrey, BC is inviting applications for an Executive Assistant who is self-motivated with strong interpersonal skills. The role is permanent full-time with flexible hours, starting as soon as possible.

The position pays $27.00 hourly for 40 hours per week, and travel could be required. Duties include developing administrative policies, preparing briefs and meetings, reports, and coordinating various administrative tasks.

Qualifications

• Fluent English is required.
• Secondary (high) school graduation certificate is required.
• 1–2 years of related experience preferred.
• Candidate must be accurate, dependable and organized.
• Good interpersonal skills and ability to work with others.

Responsibilities

• Develop and implement administrative policies and procedures.
• Analyse incoming and outgoing memos, submissions and reports.
• Prepare and coordinate summary briefs and reports for executive review.
• Prepare agendas and plans for committee, board and other meetings.
• Conduct research and data collection.
• Compile data and prepare papers for executive committees and boards of directors.
• Meet with individuals and groups to discuss issues and recommend courses of action.
• Communicate with departmental and corporate officials as well as external organisations.
• Plan travel itineraries and reservations.
• Prepare invoices, reports, memos, letters and financial statements; manage contracts and other documents.
• Train and supervise employees.

Skills

English fluency

Interpersonal skills

Organized

Initiative

Reliability

Team player

Attention to detail

Travel ability

Education

Secondary (high) school graduation certificate

Tools

Microsoft PowerPoint

Microsoft Excel

Microsoft Word

Job description

Puneet Immigration Services Inc based in Surrey, BC is inviting applications from suitable candidates for the position of Executive assistant who are self‑motivated and have good interpersonal skills. The candidate who got selected will be required to start work as soon as possible. The vacancies refer to Permanent employment or Full time job. The candidate must be available to work during flexible hours.

Employer Name: Puneet Immigration Services Inc
Position: Executive assistant
No. of vacancies: 1
Salary: $27.00 hourly 40 hours per week
Employment type: Permanent employment, Full time
Location: Surrey, BC

• The candidate must develop and implement administrative policies and procedures.
• The candidate must analyse incoming and outgoing memos, submissions, and reports.
• The candidate must prepare and coordinate the creation and submission of summary briefs and reports.
• The candidate must prepare agendas and make plans for committee, board, and other meetings.
• The candidate must conduct research.
• The candidate will be expected to compile data and prepare papers for consideration and presentation by executive committees and boards of directors.
• The candidate will be expected to meet with individuals, special interest groups, and others to discuss issues, as well as assess and recommend various courses of action based on those meetings.
• The candidate will be expected to communicate with departmental and corporate officials, as well as representatives from other organisations and associations.
• The candidate will be expected to plan travel, related itineraries, and make reservations.
• The candidate must prepare invoices, reports, memos, letters, financial statements, and manage contracts and other documents.
• The candidate will be responsible for training and supervising employees.

Job Requirements

• The candidate should be fluent in English language.
• The candidate should have minimum qualification of Secondary (high) school graduation certificate.
• The ideal candidate will have at least 1 to 2 years of experience in a related industry.
• The candidate should be accurate.
• The candidate should be dependable.
• The candidate should have effective interpersonal skills.
• The candidate should be organised and flexible in nature.
• The candidate must be capable of acting on their own initiative.
• The candidate should be reliable.The candidate should be a good team player.

Computer and Technology Knowledge

• The candidate must be familiar with Microsoft PowerPoint, Microsoft Excel and Microsoft Word.

Transportation/travel information

• The candidate must be willing to travel.
• The candidate must be willing to travel across borders.
• The candidate must be willing to travel overnight.
• The candidate must be willing to travel internationally.
• The candidate’s travel expenses will be covered by the employer.
• The employer will pay for parking.

Work conditions and physical capabilities

• The candidate should be able to work in fast-paced busy environment.
• The candidate should be willing to work under pressure.
• The candidate must finished the work with in the given time line.
• The candidate should have an eye for details.
• The candidate will be expected to manage a large workload.
• The candidate should be willing to work overtime if necessary.
• The candidate will receive Employer-paid learning/training, Team-building opportunities, and Parking.