Administrative assistant – office

Tobermory; Brampton; On-site; CAD 2,955,000 - 4,209,000; Full time

Benefits offered by this job

Disability benefits

Bonus

Free parking

On-site amenities

Job summary

Responsibilities include scheduling, answering phones, processing inquiries, managing supplies, travel arrangements, and welcoming visitors. Proficiency in Google Docs and MS Office is required; English fluency is essential for daily tasks and communications.

Qualifications

• High school diploma or equivalent experience required.
• 2–3 years of related industry experience preferred.
• Must be able to multitask and stay accurate under pressure.
• Excellent verbal and written communication skills are essential.
• Must be reliable, organized and a good team player.
• Fluent in English with strong interpersonal skills.

Responsibilities

• Plan and coordinate seminars, conferences and other events.
• Train other employees.
• Record and prepare minutes of meetings, seminars and conferences.
• Devise and implement office procedures and routines.
• Schedule and confirm appointments.
• Answer phones and forward calls and messages.
• Respond to electronic inquiries.
• Order office supplies and manage inventory.
• Plan travel itineraries and make reservations.
• Greet visitors and direct them to contacts or service areas.
• Open and distribute mail and coordinate information flow.
• Set up and maintain filing systems (manual and computerised).

Skills

Fluent English

Multitasking

Attention to detail

Team player

Organization

Reliability

Communication skills

Education

High School Diploma

Tools

Google Docs

Microsoft Publisher

Electronic Scheduler

Desktop publishing software

MS Access

MS Excel

MS Office

MS PowerPoint

MS Word

MS Windows

Job description

Townhill Constructions Ltd based in Brampton, ON is inviting applications from suitable candidates for the position of Administrative assistant – office who are self-motivated and have good interpersonal skills. The candidate who got selected will be required to start work as soon as possible. The vacancies refer to Permanent employment or Full time job. The shift timings include Day, Evening, Weekend, Overtime, On Call, Early Morning and Morning.

Employer Name: Townhill Constructions Ltd
Position: Administrative assistant – office
No. of vacancies: 1
Salary: $26.00 hourly for 40 hours per week
Employment type: Permanent employment, Full time
Location: Brampton, ON

• The candidate will be expected to plan and coordinate seminars, conferences, and other events.
• The candidate will be expected to train other employees.
• The candidate will be expected to record and prepare minutes of meetings, seminars, and conferences.
• The candidate will be expected to devise and implement office procedures and routines.
• The candidate should be able to schedule and confirm appointments.
• The candidate will be in charge of answering phones and forwarding phone calls and messages.
• The candidate will be required to respond to electronic enquiries.
• The candidate will be in charge of ordering office supplies and keeping inventory.
• The candidate will be expected to plan travel, related itineraries, and make reservations.
• The candidate will be expected to greet visitors and direct them to appropriate contacts or service areas.
• The candidate will be responsible for opening and distributing regular and electronic incoming mail and other material, as well as coordinating information flow.
• The candidate will be expected to set up and maintain manual and computerised information filing systems.

Job Requirements

• The candidate should be fluent in English language.
• The candidate must have a certificate of secondary (high) school graduation or equivalent experience.
• The ideal candidate will have at least 2 to 3 years of experience in a related industry.
• The candidate must be able to multitask.
• The candidate should be accurate.
• The candidate should be client focused.
• The candidate should have excellent oral and written communication skills.
• The candidate should be organised and flexible in nature.
• The candidate should be reliable.
• The candidate should be a good team player.

Computer and Technology Knowledge

• The candidate must be proficient in Google Docs, Microsoft Publisher, Electronic scheduler, Desktop publishing software, MS Access, MS Excel, MS Office, MS PowerPoint, MS Word, and MS Windows.

Technical terminology

• The candidate must be familiar with financial and business terminology.

Area of specialization

• The candidate should be familiar with reports and records, statistics, invoices and charts, tables, graphs and diagrams.

Work conditions and physical capabilities

• The candidate should be able to work in fast-paced busy environment.
• The candidate should be willing to work under pressure.
• The candidate must finished the work with in the given time line.
• The candidate should be required to perform repetitive tasks on frequent basis.
• The candidate should have an eye for details.
• Health, Financial and Other benefits will be provided to the selected candidate.
• Under Health Benefits, the selected candidate will receive Disability benefits.
• Under Financial benefits, the selected candidate will receive Bonus.
• In addition to the Health and Financial benefits mentioned above, the selected candidate will receive Free parking and On-site amenities.