Executive Assistant

Keystone Environmental; Burnaby; On-site; CAD 65,000 - 85,000; Full time

Job summary

Keystone Environmental, located in Burnaby BC, is seeking an Executive Assistant to support the Executive and Senior Management teams in a fast-paced environment. You will manage schedules, communications, meetings, and a range of administrative tasks while maintaining professionalism and discretion.

The role requires exceptional organization, proactive communication, and strong relationships with internal teams and external partners.

Qualifications

• Advanced Microsoft Office skills with emphasis on Word, Excel, PowerPoint and Outlook.
• Creative and design-savvy using Canva and Adobe Creative Cloud (Illustrator, Photoshop, PDF tools).
• Digital communications experience with Mailchimp.
• Website management with WordPress.
• Tech-savvy and quick to learn new tools and systems.
• 5+ years of administrative experience, including at least 2 years in an Executive Assistant role.
• Post-secondary education in Business Administration or related field is an asset.
• Excellent communication and interpersonal skills; strong attention to detail and time management.

Responsibilities

• Organize company events and meetings (virtual and in person).
• Manage and maintain company’s social media channels.
• Assist with marketing initiatives.
• Champion the company's charitable initiatives.
• Draft, edit and format letters, reports and proposals.

Skills

Advanced MS Office

Excellent communication

Organization & time management

Proactive self-starter

Interpersonal skills

Multi-project coordination

Team collaboration

Education

Post-secondary education in Business Administration or related field

Tools

Canva

Adobe Creative Cloud

WordPress

Mailchimp

PDF tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Keystone Environmental, located in Burnaby BC, is one of Western Canada's leading environmental consulting firms, recognized as one of Canada's Top Small & Medium Employers for six consecutive years and certified as a “Great Place to Work” in 2024, 2025 and 2026.

We are currently seeking an outgoing and talented Executive Assistant with a positive attitude to help keep us organized and efficient.

Who You Are

You thrive in a fast-paced, dynamic environment where every day brings new challenges and opportunities to make an impact. You are highly organized, proactive, and adaptable, with the ability to manage multiple competing priorities while remaining calm, professional, and positive.

You take pride in your exceptional administrative and computer skills, strong attention to detail, and ability to keep things running smoothly. While your technical skills are important, it’s your ability to build strong relationships, communicate effectively, and positively influence those around you that truly sets you apart.

You are resourceful, dependable, and solutions-oriented. You anticipate needs, take initiative, and are comfortable working with senior leaders while handling confidential information with discretion and professionalism.

About the Role

The Executive Assistant provides high-level administrative support to the Executive and Senior Management teams and plays an important role in supporting key administrative functions across the organization. This position requires a high level of organization, discretion, professionalism, and the ability to manage changing priorities in a fast-paced environment.

The successful candidate will be a trusted partner to leadership, ensuring schedules, communications, meetings, projects, and administrative activities are coordinated efficiently and effectively.

Key Responsibilities

Duties include, but are not limited to, the following:

• Organize Company Events and Meetings (Virtual and In Person)
• Manage and maintain Company’s social media channels
• Assist with marketing initiatives
• Champion the company's Charitable initiatives
• Writing, editing and formatting letters, reports and proposals
• Liaise with Landlord on office maintenance issues
• Manage third party vendors/suppliers
• Become familiar with key administrative functions E.G. Cell phone administration, Erail safe process, Invoice Cover Letter preparation, digitization project, print production and report preparation, etc.
• Work as part of the Administration Team to accomplish organizational goals
• Chair the Social Committee and organize employee social events
• Train and mentor Administrative Assistants
• Participate in the Recruitment, New Hire Orientation and On-boarding process
• Revise and update corporate website and intranet as needed
• Attend meetings and take minutes as needed
• Coordinate, support and contribute to a variety of special projects

What you bring

• Advanced Microsoft Office skills, particularly in Word, Excel, PowerPoint, and Outlook, with strong knowledge of document formatting, styles, section breaks, headers/footers, and professional document design.
• Creative and design-savvy, with experience using Canva and Adobe Creative Cloud applications, including Illustrator, Photoshop, and PDF tools.
• Digital communications experience, with familiarity developing and managing e-newsletters using Mailchimp.
• Website management experience, with familiarity using WordPress.
• Tech-savvy and adaptable, with the ability to quickly learn and confidently work with new technologies, systems, and digital tools.
• 5+ years of administrative experience, including a minimum of 2 years in an Executive Assistant or similar executive-level support role.
• Post-secondary education in Business Administration, Office Administration, or a related field is considered an asset.
• Exceptional attention to detail, organization, and time-management skills, with the ability to manage multiple priorities and deadlines effectively.
• Proactive self-starter who thrives in a fast-paced environment
• Excellent organizational, prioritization and time management skills
• Excellent communication, both verbal and written, and interpersonal skills
• Accuracy and keen attention to detail
• Most importantly...an infectious, positive, can-do attitude combined with a desire to help others succeed.

Keystone Environmental offers a very competitive compensation and benefits package as well as a supportive and dynamic work environment designed to enhance employee experience and engagement.

We thank all candidates for their interest, however, only those selected for an interview will be contacted.