Executive Assistant

McConnell Foundation; Montreal (administrative region); Hybrid; CAD 70,000 - 95,000; Full time

Benefits offered by this job

Competitive salary

Benefits

6% pension contribution

Paid time off

Hybrid work

Home office support

Wellness programs

Equity, diversity, inclusion, and ASL

Job summary

McConnell Foundation is seeking an Executive Assistant who will partner with the CEO and President’s Office, ensuring smooth operation of executive priorities and governance activities.

Based in Montreal with hybrid work, you will manage calendars, travel, and documents, coordinate board logistics, and liaise with stakeholders to advance the Foundation’s mission for a more resilient, inclusive Canada.

Qualifications

• At least three years of experience supporting senior leaders.
• Strong organizational and communication skills.
• Proficiency with Microsoft 365 and SharePoint; bilingual French/English.

Responsibilities

• Support the CEO and President’s Office with calendars, travel, and expenses.
• Coordinate governance activities, board meetings, agendas, and minutes.
• Oversee document management and organizational administration.
• Liaise with internal and external stakeholders to advance priorities.
• Support cross-functional projects and process improvements.

Skills

Bilingual (FR/EN)

Calendar management

Communication skills

Microsoft 365

SharePoint

Stakeholder engagement

Tools

SharePoint

Microsoft Teams

Job description

Position Summary

The Executive Assistant is a trusted partner to the CEO and President’s Office, ensuring the smooth operation of executive priorities, governance activities, and organizational administration. Acting as the primary liaison for internal and external stakeholders, the EA provides high-level administrative, governance, and logistical support while helping to advance the Foundation’s mission of building a more resilient, inclusive, and sustainable Canada.

What You’ll Do

• Executive & CEO Support
• Manage the CEO’s calendar, travel, correspondence, expenses, and competing priorities. Serve as the primary point of contact for the President’s Office and support leadership initiatives, events, and stakeholder engagement.
• Governance & Board Administration
• Support the Board of Directors and committees by coordinating meetings, preparing agendas and materials, arranging logistics, taking minutes, and helping maintain effective governance practices.
• Operations & Organizational Coordination
• Coordinate workplace services, executive team travel and expenses, document management, and administrative processes that ensure efficient day-to-day operations.
• Collaboration & Continuous Improvement
• Support cross-functional projects, maintain systems and tools that improve workflow, and contribute to a collaborative, responsive, and service-oriented organizational culture.

What We’re Looking For

A bilingual (French and English) administrative professional with at least three years of experience supporting senior leaders, strong organizational and communication skills, proficiency with Microsoft 365 and SharePoint, sound judgment, and an interest in governance, philanthropy, and mission-driven work.

What We Offer

• competitive salary
• comprehensive employer-paid benefits
• 6% pension contribution
• generous paid time off
• hybrid work flexibility
• home office support
• wellness programs
• collaborative, values-driven workplace committed to equity, diversity, inclusion, and accessibility.