Executive Assistant - Board of Director

Altis Technology; Toronto; On-site; CAD 60,000 - 82,000; Full time

Job summary

Altis Technology is seeking an experienced Executive Assistant and Board Liaison to support the President and CEO, senior leaders, and Board operations in a public sector environment. The role focuses on executive administration, governance, and ensuring sensitive matters are handled with discretion.

You will manage complex calendars, coordinate Board meetings, and prepare minutes and motions, while maintaining strong relationships with stakeholders and ensuring compliance with corporate

Qualifications

• 5+ years of direct administrative and corporate secretarial support experience with senior executives and Board members.
• Advanced Microsoft Office skills (Word, Excel, PowerPoint, etc.).
• Expert written and verbal communication skills in English (French bilingualism a plus).
• Strong judgement, discretion, and ability to handle confidential information.

Responsibilities

• Manage a complex executive calendar, travel arrangements, expenses, correspondence, presentations, events, and competing priorities.
• Monitor commitments, communications, and sensitive issues with timely follow-up and escalation as needed.
• Coordinate Board and Committee meetings, notices, agendas, board packages, logistics and stakeholder materials.
• Attend meetings, take accurate minutes, draft resolutions and motions for Board activities.
• Collaborate with internal teams to compile materials and maintain consistent information flow.
• Support annual governance filings and ensure compliance with applicable laws and by-laws.

Skills

French-English bilingualism

Executive support

Discretion

Excellent communication

Education

Post-secondary degree/diploma/certificate in Office Administration

Tools

Microsoft Office

Job description

Location: Toronto, ON
Language: Expert-level written and spoken English required. Bilingual French and English communication skills are an asset.
Duration: Contract until the end of December

About the Opportunity

This is an exciting opportunity for an experienced Executive Assistant and Board Liaison to support executive leadership and Board operations within a high-profile public sector organization. Youll work closely with the President and CEO, senior leaders, Board members, and key stakeholders, helping ensure priorities move forward smoothly and sensitive matters are handled with care.

This role is ideal for someone who thrives at the intersection of executive administration and corporate governance. Your judgement, organization, discretion, and ability to anticipate what comes next will help senior leaders stay focused while ensuring Board and Committee activities run seamlessly.

Whats In It for You

Youll gain meaningful exposure to executive decision-making, governance, and senior-level stakeholder relationships in a dynamic organization with an important public mandate. Youll join a collaborative environment where professionalism, integrity, responsiveness, and strong relationships are highly valued.

Your Responsibilities

• Youll manage a complex executive calendar, travel, expenses, correspondence, presentations, events, and competing priorities.
• Youll monitor commitments, communications, and sensitive issues, ensuring timely follow-up and appropriate escalation.
• Youll coordinate Board and Committee meetings, including notices, agendas, Board packages, logistics, and stakeholder materials.
• Youll attend meetings, prepare accurate minutes, and draft resolutions and motions for Board activities.
• Youll work with internal stakeholders to compile materials and maintain a consistent flow of information.
• Youll support annual corporate filings and governance compliance with applicable legislation, regulations, Letters Patent, and by-laws.

Skills and Qualifications

• 5+ years of direct administrative and corporate secretarial support experience working with senior executives and Board members.
• Post-secondary degree, diploma, or certificate in Office Administration or an equivalent field.
• Advanced Microsoft Office skills, including Word, Excel, PowerPoint, and related productivity tools.
• Expert written and verbal communication skills, with French-English bilingualism considered an asset.
• Exceptional organization, attention to detail, minute-taking, proofreading, and prioritization skills.
• Strong judgement, discretion, resourcefulness, and demonstrated ability to handle confidential information.
• Proven ability to build trusted relationships, meet demanding deadlines, and adapt quickly in a fast-paced environment.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.