Executive Assistant

Benevity; Vancouver; On-site; CAD 70,000 - 100,000; Full time

Job summary

Benevity in Vancouver, Canada seeks an experienced Executive Assistant to partner with senior leaders and protect executive time in a fast-paced, purpose-driven tech environment.

You will manage complex calendars, coordinate meetings and travel, and support confidential strategic initiatives across the organization with strong communication and collaboration skills.

Qualifications

• 5+ years of experience supporting C-suite or senior executives in a high-activity environment.
• Strong judgment and discretion handling confidential information.
• Proactive ownership and initiative in shifting priorities.
• Exceptional organization with attention to detail across multiple deadlines.
• Outstanding written and verbal communication for executive interactions.
• Collaborative mindset and ability to support peers during peak periods.
• Adaptability and growth mindset under pressure.
• Advanced skills in Google Workspace and Slack; Mac and Microsoft Suite are assets.

Responsibilities

• Strategic calendar management: manage complex, multi-time-zone calendars and prioritize competing demands.
• Meeting and event leadership: plan and execute executive meetings, offsites, board activities, and related materials.
• Project oversight: drive timelines and create polished reports for senior audiences.
• Trusted liaison: handle confidential matters with professionalism and discretion.
• Anticipate needs and act on behalf of executives, escalating as needed.
• Travel and expense administration: coordinate international travel and reconcile expenses.
• Correspondence management: prioritize inboxes and sensitive information with confidentiality.
• Executive team support: assist with ad-hoc tasks and share best practices across the EA team.

Skills

Executive support

Discretion

Organization

Communication

Collaboration

Adaptability

Strategic thinking

Problem solving

Tools

Google Workspace

Slack

Mac OS

Microsoft Office

Job description

Meet Benevity

Benevity is the way the world does good, providing companies (and their employees) with technology to take social action on the issues they care about. Through giving, volunteering, grantmaking, employee resource groups and micro-actions, we help most of the Fortune 100 brands build better cultures and use their power for good. We're also one of the first B Corporations in Canada, meaning we're as committed to purpose as we are to profits. We have people working all over the world, including Canada, Spain, Switzerland, the United Kingdom, the United States and more!

Meet Benevity

Benevity is the way the world does good, providing companies (and their employees) with technology to take social action on the issues they care about. Through giving, volunteering, grantmaking, employee resource groups and micro-actions, we help most of the Fortune 100 brands build better cultures and use their power for good. We're also one of the first B Corporations in Canada, meaning we're as committed to purpose as we are to profits. We have people working all over the world, including Canada, Spain, Switzerland, the United Kingdom, the United States and more!

High Level Role Overview

We're looking for an experienced Executive Assistant to join our team. This is a trusted-partner role for a seasoned professional who thrives in a fast-paced environment where priorities shift quickly and the stakes are high. You'll anticipate needs, protect executive time, and keep the business moving.

You’ll act as a strategic extension of your executives and a key liaison between senior leaders and internal and external stakeholders, using sound judgment and absolute discretion in everything you do.

What You'll Do

• Strategic calendar management: Own and actively manage complex, multi-time-zone calendars. Prioritize competing demands, resolve conflicts independently, and make informed recommendations that protect executive time and focus.
• Meeting and event leadership: Lead end-to-end planning and execution of executive meetings, leadership offsites, board-related activities, and events, including agendas, pre-reads, presentation materials, and follow-up on action items.
• Project oversight: Manage special projects and new initiatives from start to finish, driving timelines, coordinating stakeholders, and ensuring accountability. Prepare polished reports, proposals, and presentations for senior audiences.
• Trusted liaison: Serve as the primary point of contact for internal and external stakeholders on confidential and business-critical matters, representing your executives with professionalism, diplomacy, and discretion.
• Anticipate and act: Proactively identify needs, risks, and opportunities before they surface. Make sound decisions on your executives' behalf and elevate appropriately.
• Travel and expense administration: Coordinate complex domestic and international travel, complete monthly expense reports, and reconcile corporate Visa statements accurately and in line with policy.
• Correspondence and information management: Manage and prioritize executive inboxes and correspondence, maintain contact lists, and handle sensitive information with the highest level of confidentiality.
• Executive team and EA community support: Take on ad-hoc tasks tied to business needs and executive team priorities. Champion the EA team by sharing best practices, supporting peers during peak periods, and improving how we work.

What You'll Bring

• Experience: 5+ years as an Executive Assistant (or equivalent) supporting C-suite or other senior executives in a high-activity, demanding environment.
• Judgment and discretion: A proven track record of handling confidential information with integrity and making sound decisions with minimal direction.
• Proactive ownership: You anticipate needs, take initiative, and deliver without waiting to be asked, even when priorities change at the last minute.
• Organization and attention to detail: Precision in every deliverable, from meeting invites to executive-level reports, while juggling competing deadlines.
• Communication: Outstanding written and verbal skills, with the presence and polish to engage confidently with executives, board members, and external partners.
• Collaboration: A strong partner to fellow EAs and an approachable, supportive colleague across the business, especially during peak periods.
• Adaptability and growth mindset: Composure under pressure, openness to feedback, and a commitment to continuous learning.
• Technical proficiency: Advanced skills in Google Workspace (Calendar, Gmail, Drive, Docs, Slides, Sheets) and Slack. Mac and Microsoft Suite experience are assets.
• Business acumen: The ability to quickly learn how a company works, who the key stakeholders are, and build credibility across teams. Familiarity with a purpose-driven or technology environment is an asset.

Discover your purpose at work

We're not employees, we're Benevity-ites. From all locations, backgrounds and walks of life, who deserve more …