Administrative assistant

Centro.team; Montreal (administrative region); Hybrid; CAD 40,000 - 60,000; Full time

Benefits offered by this job

Paid time off

Hybrid / office-based environment

Direct collaboration with CEO

Job summary

Centro.team in Montreal is seeking a proactive Personal Assistant to the CEO to provide comprehensive support across business and personal matters. The role offers a 50/50 split between business and personal tasks with discretion and ownership expected.

Ideal candidates have 1–2+ years in similar roles, strong organizational skills, and a proactive, solution-oriented mindset. The position is hybrid, requiring collaboration with senior leadership.

Qualifications

• 1–2+ years of experience in a Personal Assistant, Executive Assistant, Office Manager, or similar role.
• Strong organizational and time-management skills.
• Excellent attention to detail and ability to manage multiple priorities.
• Ability to work independently and take full ownership of tasks.
• High level of discretion and confidentiality.
• Flexible with a wide variety of tasks from business coordination to personal matters.
• Strong communication and problem-solving skills.
• Valid driver’s license.
• Based in Montreal with knowledge of local services, businesses and resources.

Responsibilities

• Provide daily administrative and operational support for the CEO.
• Coordinate business travel, reservations, meetings, and appointments.
• Support scheduling and coordination of business-related events and activities.
• Assist with office operations and coordinate external service providers.
• Provide day-to-day personal administrative support, errands, bookings, and local arrangements.
• Coordinate personal appointments and activities and arrange local services.
• Handle ad hoc personal assignments with flexibility and discretion.

Skills

Time management

Organizational skills

Attention to detail

Discretion / Confidentiality

Independent work

Communication skills

Problem-solving

Proactive mindset

Job description

We are looking for a proactive, highly organized, and reliable Personal Assistant to the CEO to provide comprehensive support across both business and personal matters. This role has a clearly defined 50/50 split between business-related responsibilities and personal administrative support. The ideal candidate is someone who is comfortable switching between professional and personal tasks, can handle confidential matters with discretion, takes ownership of assignments, and is flexible when priorities change.

Key responsibilities

Business support

• Provide daily administrative and operational support.
• Manage and execute various ad hoc business requests and assignments from the CEO, ensuring they are completed accurately and on time.
• Coordinate business travel, reservations, meetings, and appointments.
• Support scheduling and coordination of business-related events and activities.
• Assist with office operations and coordinate external service providers when required.

Personal support

• Provide day-to-day personal administrative support.
• Handle personal errands, bookings, reservations, and local arrangements.
• Coordinate personal appointments and activities.
• Research and arrange local services, purchases, deliveries, and other personal requests.
• Assist with transportation and local tasks when required.
• Handle various ad hoc personal assignments with flexibility and discretion.

Requirements:

• 1–2+ years of experience in a Personal Assistant, Executive Assistant, Office Manager, or similar administrative role.
• Strong organizational and time-management skills.
• Excellent attention to detail and ability to manage multiple priorities simultaneously.
• Ability to work independently and take full ownership of assigned tasks.
• High level of discretion and confidentiality.
• Flexible and comfortable with a wide variety of tasks -from business coordination to personal administrative matters.
• Strong communication and problem-solving skills.
• Valid driver’s license.
• Based in Montreal with strong knowledge of the city, local services, businesses, and resources.
• Professional, proactive, hands-on, and solution-oriented mindset.

What we offer:

• People-management approach and a supportive working environment.
• Direct collaboration with the CEO and C-level team.
• Hybrid / office-based work environment.
• Paid time off.
• A dynamic role with a high level of trust, autonomy, and responsibility.
• The opportunity to work closely with senior leadership and become a key person the CEO can rely on.